Executive Assistant & Administration

The Executive Assistant to the CEO is responsible for providing comprehensive support to the CEO. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. Working very collaboratively, you are expected to provide high-level executive support to the CEO and the day-to-day operations, including secretariat functions, stakeholder management, diary, and email inbox management, and document preparation for meetings with a solid commitment to action with thoroughness and attention to detail.

Overview of Responsibilities: list regular duties and responsibilities of the role.

Secretariat Functions

• Management of the CEO's calendar including booking internal and external meetings.
• Meeting location booking management.
• Email management including drafting on his behalf.
• Travel management.
• Meeting agenda, objectives & task follow-up with team members.
• Drafting, proofreading, and editing briefs, reports, and presentations.
• Ensure delegated tasks are accurate and timely, including quality assurance of correspondence.
• Management of Asana board “Delegated by the CEO”
  
  

Stakeholder Management

• Team communication management: goal setting, team surveys, workshops, team outings, onboarding, SOPs, company policy, etc.
• Support in improving organizational culture.
• Network and relationship management. High-level organizational, analytical, and conceptual support
• Data and Financial support
• Assist with day-to-day tasks, prioritization, and problem-solving.
• Weekly KPI Insights and Trend analysis
• Monthly KPI Insights and Trend analysis
  
  

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