Staff Accountant

Our client is looking for a Staff Accountant who will be responsible for taking ownership, performing tasks, and reviewing Accounting Assistant work related to their assigned clients. This role will be responsible for delivering error-proof work with a positive and professional attitude.

SCHEDULE: 8:30 AM – 5:30 PM Eastern Daylight Time (8:30 AM – 5:30 PM Philippine Standard Time), follows Philippine holidays

POSITION TYPE: Full Time

WORK ARRANGEMENT: Remote

Essential Functions

• Handle the following preparation duties:
• Review and approve annual information forms, such as 1099’s and 1096’s
• Prepare timely and accurate monthly financial
• Handle the following accounts receivable management tasks:
• Deliver customer invoices
• Confirm recurring invoices are delivered and paid on schedule
• Review journal entries, adjustments, and monthly reconciliations
• Review payroll transmission processed by the bill pay specialist
• Review quarterly payroll tax returns and reconciliations
• Review monthly and quarterly sales taxes
• Review monthly, quarterly, and annual closings
• Review bills entered in Bills.com by the bill pay specialist
• Perform year-end book-to-tax return reconciliation, including yearend adjustments provided by CPA, if applicable
• Perform QuickBooks file clean-ups for newly assigned clients
• Handle the following client management duties:
• Maintain effective communication with your assigned clients
• Respond to client emails within 24 hours
• Contact clients regarding accounting-related matters
• Effectively prioritize client requests by utilizing Karbon and calendar
• Attend monthly Zoom meetings with clients to observe the Senior Accountant and provide support
• Perform materially accurate monthly bookkeeping reviews for self and Accounting Assistant
• Support the Accounting Assistant with your assigned clients’ questions
• Train Accounting Assistant on assigned client accounts
• Delegate bookkeeping and accounting tasks to the Accounting Assistants as new clients are onboarded with the Senior Accountant’s approval
• Review work performed by the Accounting Assistant
• Refer to the company’s core values to assist in problem-solving
• Manage calendar to schedule daily and weekly workload
• Schedule weekly meetings with the Accounting Assistant
• Ensure client checklists are updated in Karbon
• Enter client daily in Karbon
• Participate in 1:1 check-in to discuss individual goals, concerns, and growth
• Attend daily huddle
• Attend scheduled trainings and workshops
  

Qualifications

• A Bachelor’s degree in the related field
• Experience in a multi-client environment handling 30+ clients
• Proficient with QuickBooks Online
• Strong computer aptitude, which includes expertise with Microsoft 365 applications
• Strong organization, oral and written communication skills
• Analytical skills with particular attention to detail
• Aptitude in data management, analytics, reporting preparation
• Ability to function in an autonomous environment—independent worker, self-directed