Human Resources Specialist

JOB PURPOSE

Manages the day-to-day human resource operations within a given territory or account which includes the following functional areas – recruitment, selection and retention of employees, employee and labor relations, timekeeping administration and HRIS – with the end goal of providing an employee-oriented, high performance culture and the ongoing recruitment and retention of a superior workforce.

JOB DUTIES AND RESPONSIBILITIES

• Provides information and assistance to employees and applicants with respect to all aspects of the job search process.

• Maintain up-to-date and accurate list of jobs and vacancies.

• Interviews job applicants, reviews applications, administers entry exams, conducts interviews and makes recommendations regarding applicants’ qualifications.

• Develops and maintains relationships with employment agencies and other recruitment sources.

• Prepare all documentation relating to appointments including job offer and rejection letters.

• Ensures that new hire paperwork are completed for payroll requirements and is received in time to meet payroll deadlines.

• Provides information and routine guidance to employees regarding the interpretation and application of a comprehensive range of human resources policies and procedures, refers questions or concerns requiring policy interpretation to the HR Supervisor, as appropriate.

• Receives, reviews and processes all relevant employee data documentation pertaining to hiring, termination, employee status changes, personnel actions, and compensation, verifying for completeness, accuracy and compliance with established policy and procedural requirements.

• Follows up with department heads as necessary to ensure resolution to problems involving incomplete, inaccurate or non-compliant documentation.

• Prepares letters and other documents in relation to terms and conditions of employment to ensure that the company complies with all requirements.

• Performs verification and on-line entry of employee documentation in HRIS, ensuring data integrity and completeness.

• Ensures the smooth flow of documentation of all invoices and documents relative to contractual arrangements and timely payment thereof.

• Analyzes specified employee data and generates periodic and/or ad hoc summary reports, as appropriate; may conduct special projects requiring the gathering and processing of information and the preparation of statistical summaries and/or written reports.

• Provides individual or group advice, guidance and professional support to department heads with respect to the interpretation and application of employee relations and associated policies, practices and procedures.

• Participates as appropriate in governmental hearings or investigations, including DOLE and NLRC investigations; assists in the preparation of legal cases and conducts associated investigations as required.

• Provides direct liaison and assistance as appropriate in the resolution of individual workplace disputes.

• Review and advises as appropriate on employee suspensions and separations to ensure compliance with labor laws, policies, procedures and acceptable management practices.

• Develops and maintains corporate employee relations data bases and tracking systems; collects and analyses employee relations data and prepares periodic and ad-hoc reports.

• Investigates and coordinates resolution of day-to-day administrative issues and concerns.

• Assists in the development of personnel policies and procedures to ensure that the company follows best practice and avoids infringing employment laws.

• Assists in organizational change projects to improve the over-all efficiency and effectiveness of the company.

• Process and conducts time-evaluation of time records of employees in assigned territory or account.