Human Resources Associate

Job Summary:

The Human Resources Associate provides administrative support and manages global mobility functions. This role ensures efficient human resources operations, assists with the coordination of employee relocations and visa applications, and serves as the first point of contact for employees, clients and visitors.

Key Responsibilities:

Administrative & Timekeeping Support:

• Provide general administrative support to the team by preparing and maintaining company documents, reports, and presentations as needed.
• Coordinate office supplies and equipment, ensuring inventory levels are adequate and placing orders as necessary.
• Assist in organizing company events, meetings, and training sessions.
• Review departmental timecards to ensure employee’s time is accurately recorded and
• Act as the front-line support for questions from employees and supervisors and determine if an issue needs to be escalated

HR Functions:

• Assist in the recruitment process by posting job openings on various platforms, including job boards and social media.
• Screen resumes and applications to identify qualified candidates.
• Schedule and coordinate interviews, including communication with candidates and interviewers.
• Assist with onboarding new hires, conducting orientation sessions, and ensuring all required documentation is completed.
• Maintain and update recruitment records and reports.
• Support HR initiatives related to talent acquisition and employee engagement.

Global Mobility:

• Coordinate and manage the relocation process for employees, including visa and work permit applications.
• Liaise with relocation service providers and government agencies to facilitate smooth transitions.
• Assist employees and incoming visitors with settling into new locations, including finding housing and understanding local customs.
• Maintain up-to-date knowledge of immigration laws and regulations affecting global mobility.
• Schedule appointments and meetings for staff as needed.

Qualifications:

• Education: Bachelor’s degree in Business Administration, Human Resources, or a related field is preferred.
• Experience: Previous experience in human resources, global mobility and timekeeping roles is advantageous.
• Strong organizational and time-management abilities.
• Excellent communication and interpersonal skills.
• Ability to handle sensitive information with discretion and professionalism.
• Familiarity with global mobility processes and immigration regulations is a plus.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software.

Additional Information:

• Work Hours: 8:30AM -5PM Monday-Friday
• Willing to relocate in Capas, Tarlac