Facilities and Utilities Group Head

Summary of Work Activities and Responsibilities:

Under the supervision of the CFMO Director, the Facilities and Utilities Group Head provides oversight of the following functional sections:

1. Energy and Utilities Management
2. Equipment and Motor pool Management
3. AV Services and Equipment Management

The position is also expected to act as the University Certified Energy Manager (CEM) in compliance with RA 11285 (Energy Efficiency and Conservation Act), its respective implementing rules and regulations (IRRs) and other pertinent rules and regulations to include compliance requirements by the DENR/EMB and LLDA.

Main Duties and Responsibilities:

Group Management and Development

• Sets the direction and develops metrics for the Facilities and Utilities Group, in coordination with the other Group Heads
• Regularly monitors the achievement of the Group’s metrics and goals vis a vis work plans and service level expectations
• Oversees the development, review, and if necessary, updating and revision of policies in the Group, and provides inputs for the development of general Facilities policies
• Monitors and reviews the Group’s processes, systems, and practices to ensure operational efficiency and effective delivery of services
• Plans the Group’s budget and allocates resources based on the strategies of the Group
• Ensures the fiscal integrity and management of operations within approved budget, optimizing resource utilization, and contributing to the positive financial position of the Office
• Facilitates the establishment of internal quality measures with each section administrator
• Manages the performance of the section heads under the Facilities and Utilities Group by setting standards/ targets, monitoring and evaluating performance, and providing development opportunities
• Monitor’s the Group’s efficiency and progress with the section administrators
• Installs systems to ensure organizational self-renewal and alignment with the University’s strategic plans
• Monitors and evaluates regular client feedback based on the F&U Groups services and establishes short to long term strategies and necessary interventions
• Ensures business continuity by institutionalizing a succession plan for critical roles in the University

Strategy

• Assists the Director in the envisioning, identification, and timely implementation and completion of programs and sustainability projects and making use of applied efficient and effective methodologies and best practices as the template for future project
• Closely collaborates with the Campus Development and Construction Group and Custodial Services Group on best practices, strategies, and efficient methodologies regarding energy conservation and waste management programs within the built environment and campus grounds
• Develops and implements an Energy Master Plan for the University campuses that includes solar power, renewables sources of energy under the RES and energy conservation measures
• Develops and implements the University Solar Power Master Plan
• Develops guidelines and updates sustainability policies in line with the programs and campus developments
• Prepares necessary systems evaluation and key result areas for integration with the campus sustainability programs and future undertakings on energy conservation and infrastructure projects

Energy Audit and Management (as Certified Energy Manager)

Technical / Operations

• Ensures compliance with requirements under the Energy Efficiency and Conservation Act (RA 11285)
• Develops a comprehensive system for monitoring of University facilities energy utilization, efficiency and conservation programs
• Conducts a comprehensive audit of University-wide equipment schedule vis a vis power consumption
• Reviews current installations and programs and challenge status quo with recommendations on short, middle and long-term energy conservation and efficient equipment/fixture application and preventive maintenance and replacement programs
• Leads in the review of load profile, short circuit analysis, power quality, distribution/technical drawings vis a vis energy audit, management, and conservation programs
• Provides technical, design and appropriate equipment recommendations for short, medium to long term energy efficiency programs, reduced power consumption and effective implementation in-phase/cycle program
• Closely collaborates with the Campus Development and Construction Group and Custodial Services Group in the efficient and timely implementation, delivery and realization of short to long term utilities management, preventive maintenance programs, equipment repairs, rehabilitation and replacement and, environmental and sustainability programs
• Provides technical recommendations on design development and implementation of renewable energy projects
• Develops the Design Elements Checklist and master schedule for renewable energy projects
• Evaluates design proposals, technical drawings, and methodologies concerning the current system, installations, and campus operations.
• Prepares probable project cost estimates, ROI, and timetable for proposed short, medium and long-term energy conservation programs
• Oversees pre-bid / bid conferences
• Evaluates bidder's/contractor's technical proposal, BOQ's, site methodologies, shop drawings, sequence plan, site utilization
• Conducts inspections of ongoing installation work to ensure that standards and parameters are strictly implemented during project milestones
• Reviews schematic drawings, design computation, and analysis as necessary in the project proceedings
• Reviews all site proceedings and site activities for project documentation
• Evaluates key results relative to power and water consumption, energy audit and sustainability programs
• Closely collaborates with the Greenhouse Gas Officer for all data needs by the F&U Group for Greenhouse Gas Audit and Carbon Neutrality Programs

Administrative

• Facilitates regular coordination with the project team and site monitoring of energy conservation projects for its timely completion
• Ensures proper administration of contracts and projects for its efficient and timely delivery concerning objective on energy conservation and sustainable environment
• Checks and monitors compliance of work deliveries and physical output based on its objective in line with the University’s standards, procedures and applicable local policies and codes of practices.
• Prepares project brief, OSM for present and future projects with the University's programs on energy conservation/sustainability
• Prepares Terms of Reference and Bill of Quantities (BOQ) for any energy conservation project bidding/procurement
• Coordinates with the Central Purchasing Office in the sourcing and bidding of third-party service providers for solar power and renewable energy under the RES / AdMU Grid’s Contestability status
• Handles and facilitates all necessary documentation and compliance submission requirements
• Documents all activities, action plans, programs, etc. with CFMO pertaining to University Energy Management and audit
• Provides technical assistance to the Ateneo Institute of Sustainability in terms of energy data requirements as required in the regular AIS sustainability report
• Performs other related tasks and data gathering necessary for the regular energy audit and in support of AIS baseline information and data for the annual sustainability reports

Performs other duties as may be required by the Immediate Supervisor and authorized representative