Accounting Assistant

Key Responsibilities:

• Data Entry: Accurately enter financial data into accounting software or spreadsheets. This includes invoices, expense reports, journal entries, and other transactions.
• Accounts Payable and Receivable: Assist in processing accounts payable by verifying invoices, obtaining necessary approvals, and preparing payments. Aid in accounts receivable functions by generating customer invoices, recording payments, and following up on overdue accounts.
• Reconciliation: Assist in bank reconciliation processes by comparing bank statements with general ledger records to identify and resolve discrepancies.
• Documentation and Filing: Organize and maintain financial records, including invoices, receipts, and vendor contracts, in both electronic and physical filing systems. Ensure documents are properly filed and easily retrievable.
• Assistance with Month-End Procedures: Support month-end closing activities by preparing adjusting journal entries, reconciling accounts, and assisting with financial reporting as needed.
• Expense Management: Assist in tracking and categorizing business expenses, including employee reimbursements and company credit card transactions. Ensure compliance with expense policies and procedures.
• Communication and Coordination: Communicate effectively with internal departments and external stakeholders to obtain necessary information and documentation. Collaborate with team members to streamline processes and improve efficiency.
• Ad Hoc Tasks: Assist with special projects, audits, and other ad hoc tasks as assigned by supervisors or managers.

Qualifications:

• College Graduate; additional education in accounting or related field is a plus.
• Prior experience in an administrative or clerical role, preferably in a finance or accounting department.
• Proficiency in Microsoft Office suite, particularly Excel and Word.
• Basic understanding of accounting principles and concepts.
• Strong attention to detail and accuracy in data entry and record-keeping.
• Excellent organizational and time management skills.
• Ability to multitask and prioritize tasks effectively.
• Strong written and verbal communication skills.

Additional Requirements:

• Familiarity with accounting software (e.g., QuickBooks, Xero) is a plus.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Willingness to learn and adapt to new systems and processes.
• Positive attitude and willingness to work collaboratively in a team environment.