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Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets.
We are more than 36,000 people, in over 70 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world’s most complex challenges and deliver more impact together.
Role description:
The Project Assistant performs the timely and accurate activities related to Arcadis Way of Project Management to support the project manager across the lifecycle of a project. Responsibilities may include administrative tasks around updating schedules and resource plans, maintaining project documentation, delivering supporting information to understand project progress sand support project reviews (health checks), and preparing progress reporting information. In addition, the project assistant may be called upon to schedule meetings and coordinate communication among team members and helping to monitor project progress.
Role accountabilities:
The main responsibilities of this role include, but are not limited to:
- Have knowledge and understanding of Oracle ERP and the Arcadis Way Project Management.
- Review and request new project setups (ACTs) including contract value, contract type, rates, pay terms, address details, taxing criteria, etc. Consult with the Project Manager and Project Finance when contract documentation is not provided.
- Review and update the Oracle workplan as needed with direction of the Project Manager. Any additional task and fees should be notified to Project Finance.
- Review cash flow management that debts have been paid and invoices have been requested.
- Raise requisitions and attach the supporting documents to PO creation. Ensure agreements are in place for suppliers/ sub-contractors can be used and manage PO spend on the projects.
- Follow monthly deadlines from Project Finance to proactively drive the need for invoicing and communicate Project Manager related invoicing delays. Monitor the Global Invoicing Dashboard for invoicing needs and continuously check payment statuses.
- Assist project compliance – Collaboration Hub and ensure the mandatory documents are tagged. If not, request these from the Project Manager.
- Review project forecast changes, escalating to the Project Manager and Project Finance to support where material financial impact is expected.
- Monitor working capital for projects in weekly/ monthly Project Manager meetings. Reviewing WIP and liaising with Project Finance to provide insight and commentary to project controller to support with working capital reviews to drive lower DRO. Highlighting and escalating to Project Finance any risks to WIP or expected delays to the billing schedule, at the project level expected changes
Qualifications & Experience:
- 8-15 years related experience in in project accounting, commercial management, project management & project co-ordination.
- PMP/ APM / PRINCE2 certifications will be an add on advantage to the requirement.
- Experience operating in a global offshoring model.
- Understanding of time and material (T&M) and lumpsum (fixed price) revenue recognition and metrics
- Relevant work experience in project management and finance activities.
- Excellent written and verbal English is mandatory.
- Ability to liaise with peers and key stakeholders in the countries you are supporting.
- High level competency within Oracle ERP financial and project management.
- Experience in Oracle systems is preferred.
- Can work on flexible hours to meet changing work environment and to meet tight deadlines, specifically around month end close.
Recruitment agencies need not respond. Details from this vacancy are not to be used for marketing purposes.
Why Arcadis?
We can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It’s why we are pioneering a skills-based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.
You’ll do meaningful work, and no matter what role, you’ll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark, on your career, your colleagues, your clients, your life and the world around you.
Together, we can create a lasting legacy.
Join Arcadis. Create a Legacy.
Our Commitment to Equality, Diversity, Inclusion & Belonging
We want you to be able to bring your best self to work every day, which is why we take equality and inclusion seriously and hold ourselves to account for our actions. Our ambition is to be an employer of choice and provide a great place to work for all our people. At Arcadis, you will have the opportunity to build the career that is right for you. Because each Arcadian has their own motivations, their own career goals. And, as a ‘people first’ business, it is why we will take the time to listen, to understand what you want from your time here, and provide the support you need to achieve your ambitions.
