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Executive/Admin Assistant for C-suite of Fashion Brand

Salary undisclosed

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About Us

Mine & Yours is a premier luxury and designer retail boutique. We are a growing leader in the buying and selling of authentic pre-owned luxury goods. We serve our loyal customers and luxury suppliers in-store and online with a worldwide clientele. Our vision is to build a fashion community that values luxury, quality and sustainability.

Our core values are:

Passion for Product
Connect and Uplift
The Store is our stage
Hustle together
Sustainably Conscious
About the Role

As the Executive/Admin Assistant, you will be responsible for performing an array of administrative functions requiring confidentiality and initiative for the executive team You will provide high-level administrative support including excellent calendar management, research, preparing reports and presentations, preparing expense reports and paying bills and travel arrangements.

A Typical Day

Ensure schedule is organized efficiently booking meetings
Support HR activities including managing job postings, scheduling candidate interviews, initial phone screens, and new employee onboarding process
Research and write applications for government grants
Support in onbaording and offboarding employees

Email Management
Data entry related to bookkeeping, financial management, and inventory control
Create and follow an organized filing/document management process for electronic documents.
Investigate and evaluate any new software and app options
Handle all travel arrangements, including researching and booking flights, accommodation, and local transportation for comapany
List items from shopify site on third party channels
Manage Personal Rental Property
Signing and organizing documents
Research and using Chat GPT
Admin work

Job Responsibilities
What You’ll Bring

Strong organizational skills and attention to detail
An interest in AI
Tableau / Excel experience
Excellent written and verbal communication skills
Demonstrated proactive approaches to problem-solving with strong decision-making capability
Highly resourceful team player, with the ability to also be extremely effective independently
Demonstrated ability to achieve high-performance goals and meet deadlines and prioritize projects
Forward-looking thinker, who actively seeks opportunities and proposes thoughtful solutions
2+ years of experience working in a start-up and/or retail company
Tech Savvy

Job Requirements
Working hours should be similar to EST or PST as well as ideally fashion / retail knowledge