General Virtual Assistant for Nikki - Looking for a Unicorn!

Here’s a quick video about the job and the client:
https://www.loom.com/share/1c97caca0fc0407ba04837c5aaf116ca?sid=1ffec202-9c7a-4a94-b9ba-8dad71ccfebe

I’m Rhino Julie, and I LOVE building super teams to service our clients' needs.

If you love a challenge, love problem solving, love working with others (and also love working by yourself LOL), and it makes you happy when you overdeliver for clients, I want you on my team!

My promise to you:
*I provide a FUN working environment.
*We are constantly learning new things.
*We are a team who wants to be the best at what we do, which means you have the BEST teammates.
*I ALWAYS pay on time.
*I treat all of my tea m me mbers with respect and love.

Client Overview:
*This client has her doctorate, is a DEI advisor, and is a consummate professional. She is looking for an administrative assistant who is professional and understands automation and integration to help them set up their systems.

Client Requirements:
*Must be able to work 9am-5pm Eastern Time (US)
*Must have administrative assistance experience
*Must have strong technical skills with experience in managing integrations and automation
*Must understand and can think through automation/integrations and how they work together or consult with the team to get help with this
*Must have polished maturity, professionalism, and discernment while engaging with clients (Must understand and know what to say and how to say it when engaging with clients)
*Must be a strategic thinker and a problem solver
*Must have super high attention to detail
*Must have strong verbal and written communication skills
*Must be super organized
*Detail-oriented with a commitment to quality control
*Must have Microsoft Office with some proficiency in Excel, PowerPoint, and SharePoint

Software tools used by the client:
*Squarespace
*Zapier
*Honeybook
*Zoom
*QuickBooks
*Microsoft Office
*Canva

Responsibilities/Tasks:
*Facilitate the integration and automation of systems: Honeybook, QuickBooks, Zapier, Zoom, and Squarespace (the VA can ask the Rhino Squad community for help and guidance with this)
*Help set up the office to scale
*Spearhead the automation of processes to close gaps and enhance workflow efficiency
*Engage and communicate with clients with utmost discernment, maturity, and professionalism
*Establish automated notetaking for meeting minutes and ensure the minutes are uploaded to client CRM systems
*Manage calendars and schedules meticulously and accurately
*Handle travel arrangements
*Monitor and manage processes for all certifications
*Order supplies, materials, and other assets for the office and or exhibitor engagements
*Light bookkeeping/accounts payable and accounts receivable
*Assist the team with presentation updates and edits via PowerPoint and Canva
*Contract administration
*Interface with client CPA accountant monthly.
*Help set up various client profiles, onboarding materials, and communications

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If you know in your heart this job is for you, please apply on our super quick application system by clicking here: https://app.loxo.co/job/MjUwMTMtOG1pM2d4Ync2eGJ6a2hjcg ==

You only have to apply for one job through our portal, and then you can email us if you want to be considered for additional positions.

We have many positions available, so even if this one isn't a perfect fit, if you are a hard worker who loves learning and pays attention to the details, we will probably have something else available for you!

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Our super cool hiring process:

*We have real people communicating with you and looking at your application!
*We PAY you to take a Paid Test for the client you're applying for to make sure you like the job and you have the skills for it.
*At any time, you can check out the other clients we have and ask to take Paid Tests for them, as well!

Please note that there is a 1-time Profile that you will help us fill out before the Paid Test. This profile will be sent to our clients, along with your Paid Test results. We value you as a person, and we value your time. Once you're in with Rhino Squad, you're IN, and you have lots of job opportunities available to you. So we appreciate your help in preparing your details to present to our clients.

IMPORTANT: Do not book on Rhino Julie's client booking page, this causes our potential clients to be unable to book sales calls with her. We love your enthusiasm, but Rhino Julie's job is to get clients for our virtual assistants to get their dream jobs. Our recruitment team’s job is to take care of our applicants and help them match with their dream job. So, please apply here for your dream job and we will invite you for an interview if your qualifications match the job you're interested in. We cannot stress how important it is to leave her calendar open for her client calls.