Take-Off Admin

This is a remote position.

Position Summary:

We are seeking an Admin Support professional to provide comprehensive administrative and clerical assistance to ensure the efficient operation of our office. This role involves handling a variety of tasks, including managing communications, scheduling appointments, organizing files, and assisting with day-to-day office tasks. The ideal candidate is resourceful, proactive, and able to independently find solutions while maintaining a high level of confidentiality and consistently delivering quality work.

Key Responsibilities:

• Utilize Programa to create and manage schedules.
• Obtain and follow up on quotes from suppliers.
• Secure approvals for all supplied fixtures and create purchase orders to ensure timely delivery.
• Monitor supplier lead times against client timelines and provide alternatives as needed.
• Finalize FF&E schedules and pricing to issue to clients.
• Build and update Programa with supplier price files.
• Create and manage Operations & Maintenance (O&M) Manuals, including specifications and warranty information.
• Update, maintain, and track workflow using Trello.
• Support the Director with daily duties, including email and calendar management.
  
  

Requirements

Skills and Qualifications:

• Strong attention to detail and accuracy.
• Excellent verbal and written communication skills.
• Strong organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to multitask and prioritize tasks effectively.
• Ability to work independently and as part of a team.
  
  

Preferred Experience:

• Previous experience in a construction or subtrades business, particularly in scheduling or estimating.
• Experience reading plans and performing take-offs is highly regarded but not required.
• Familiarity with Programa or similar scheduling software (experience with interior design or scheduling tools is a plus).
• Experience using Trello or similar workflow management tools.
• Knowledge of plumbing fixtures is advantageous.
  
  

Benefits

Here at Access Offshoring, we believe in more than finding our clients the right candidate. We believe in the human perspective. We believe in our candidates and their dreams. We believe in finding the right role for you. We are committed to working for you as much as we work for our clients.

Access Offshoring is dedicated to saving business owners 2,000,000 hours by 2031 and we need your help. Transforming the way businesses operate, we connect great businesses with amazing offshore talent.

We recognise that we often get more done in our own designed workspace, so Access Offshoring offers a complete work from home model. Yep – that’s right, 100% work from home. But wait there’s more.

Here are just some of our benefits:

• Australian clients and Australian hours (giving you great experience and an early finish!)
• Work from Home Allowance
• HMO for you AND a dependent from Day 1
• 20 Days Annual Leave and 5 Days Sick Leave
• Government Statutory Benefits
• 13th Month Pay
• Computer Equipment
• Opportunities for growth
• And of course, a competitive salary