Program Site Assistant for Clark Campus
Salary undisclosed
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Main Duties And Responsibilities
I. Administrative and Classroom Management Support
Minimum Qualifications
Knowledge, Skills and Abilities
I. Administrative and Classroom Management Support
- Serves as a liaison between students, faculty, and administrators
- Oversees and manages the calendar, meeting, and appointment schedules of the Satellite Campus Director
- Coordinates reservations and arrangements for faculty accommodation requirements
- Prepares and processes financial documents for submission to the Central Accounting Office (CAO) (e.g., Order for checks, reimbursement and liquidation request, petty cash voucher, requisition form, budget realignment, etc.)
- Monitors, liquidates, and summarizes petty cash expenditures and request for replenishment
- Monitors the inventory of office supplies, books, and resources regularly to ensure that these are replenished, properly stored, and in good working condition
- Orders and purchases office supplies/equipment and flags major item purchases for endorsement and approval of the Director
- Prepares summary of provisional receipts for submission to the Central Accounting Office
- Provides logistical support to faculty members and attends to classroom requirements (e.g., Canvas, class lists, books, etc.)
- Provide support in setting-up and conducting minor troubleshooting of technology and equipment (e.g., LCD projector, microphones, etc.) required for classes particularly those related to online and flex modalities of teaching and learning
- Assists and helps the Satellite Campus Director in promoting the Site’s programs to different establishments and nearby provinces:
- Attends and responds to student applicants, including telephone inquiries and walk-ins
- Coordinates with suppliers for production of marketing output and collaterals
- Distributes marketing collaterals and sets up information sessions about the MBA programs
- Organizes events for the local community that can build awareness on GSB and its programs
- Schedules meetings with prospective institutional clients as well as newspaper advertisements in the local newspaper
- Coordinates with the Academic Affairs Support Officer and/or the GSB Registrar’s Office on Registration and classroom management matters
- Disseminates admission guidelines, requirements and administrative processes to prospective students
- Coordinates schedule of entrance examinations and/or admission interviews
- Compiles documents submitted by new applicants prior to taking the entrance
- examination/interview and submits to the Academic Affairs Support Officer and/or the Registrar’s office in Rockwell
- Assists students during enrollment, issues provisional receipts for all payment transactions, and distributes receipts for tuition fees payment to students
- Monitors submission and ensures completeness of official documents once admitted into the program
- Coordinates with the Academic Affairs Support Officer and/or the Assistant to the Associate Dean for Academic Affairs on the schedule of classes and faculty assignments
- Requests relevant materials (e.g., modules, books, provisional receipts, registration cards, etc.) from the Makati Campus for distribution to the students
- Prepares reports on student enrollment for every term
- Maintains and updates a database of students and alumni of the Satellite Campus
Minimum Qualifications
Knowledge, Skills and Abilities
- Self-starter: With high level of initiative
- Communications and Public Relations: Ability to communicate and disseminate information/message in various modalities for different stakeholders
- Organization and Prioritization of Work: Ability to effectively plan and coordinate the delivery of required outcomes, according to importance and urgency
- Basic Financial Management: Knowledge of financial and budget preparation and management
- Technological Savvy: Ability to utilize information technology, computer, and internet systems to accomplish tasks; Proficient in MS Office Applications
- Networking and Partnering: Ability to establish, develop, and maintain productive partnerships
- Interpersonal Skills: Ability to effectively relate, collaborate, and negotiate with different job levels in different circumstances, taking into consideration their needs, feelings, and context; Equally comfortable dealing with staff, faculty and administrators
- Bachelor’s degree
- At least 3 years of work experience in corporate or educational setting
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