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Overview
We are seeking a detail-oriented and proactive Bookkeeping VA to support our financial operations. This role is focused primarily on bookkeeping and accounting tasks, ensuring the smooth and efficient management of financial processes. The ideal candidate will possess strong organizational skills, proficiency in Xero and Excel, and a commitment to maintaining accurate financial records.
About The Role
Daily Responsibilities
We are seeking a detail-oriented and proactive Bookkeeping VA to support our financial operations. This role is focused primarily on bookkeeping and accounting tasks, ensuring the smooth and efficient management of financial processes. The ideal candidate will possess strong organizational skills, proficiency in Xero and Excel, and a commitment to maintaining accurate financial records.
About The Role
- Compensation: 900 AUD/month (paid twice a month),
- Schedule: Mondays to Fridays 9:00 AM - 6:00 PM Melbourne Time (40hrs/week), inclusive of 1 hour unpaid lunch break
- Availability: Start ASAP
Daily Responsibilities
- Email Management: Check and process three email inboxes (personal, manager, and general company) daily, responding to an escalating issue as needed. Document all received emails and actions taken in a daily report.
- Invoice Processing: Review and process incoming invoices and bills, ensuring correct coding in Xero and uploading supporting documents.
- Financial Record Management: Maintain and update financial records, ensuring accuracy and compliance.
- Data Entry: Ensure accurate data entry of financial information into accounting software.
- Bank Reconciliation: Perform regular bank and credit card reconciliations to align financial records with bank statements.
- Accounts Payable and Receivable: Manage accounts payable and receivable, including processing invoices and tracking payments.
- Expense Monitoring: Monitor and categorize business expenses for reporting and tax purposes.
- Payroll and Onboarding: Conduct payroll through Xero, and assist with onboarding tasks for new employees, including document management.
- Administrative: Managing folders, filing systems, organising folders/files, invoices, bank statements etc.
- Financial Reconciliation: Reconcile rental income statements from property managers with internal records.
- Report Generation: Generate monthly financial reports, including balance sheets and profit & loss statements, for managerial review.
- Custom Accounting Tasks: Assist with ad-hoc accounting tasks as needed, such as generating reports and liaising with external accountants or tax professionals.
- Be open to handling additional tasks as required to support the team.
- Bachelor’s degree relevant to the role
- Minimum of 3+ years of experience as a Virtual Assistant in a similar role
- Excellent written and verbal English communication skills
- Ability to independently manage day-to-day bookkeeping tasks with minimal oversight
- Meticulous and thorough in recording financial transactions, ensuring accuracy in all financial records
- Openness to learning and adapting to the evolving needs of the role, while keeping client partners informed and seeking guidance as needed
- Capable of working independently while remaining responsive to feedback and direction from supervisors
- Xero, Microsoft Business Suite
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