Auditor - Review our Financials and Paperwork

This is a new position for us, so please allow some flexibility, and I would love to have your input, but here is what I am thinking this job would entail:

Daily Tasks
-Bank Reconciliation
-Reconcile all bank accounts against running bank balance and ensure all transactions are recorded accurately.
-Verify all deposits and withdrawals match the records in the property management system.
-Cash Flow Monitoring
-Check the daily cash flow and ensure no properties are in the negative
-Identify and report any discrepancies or unexpected expenses.
-No transactions in trust accounts against company except:
Bank fees
Interest
-Payment Verification
Ensure all payments to vendors, contractors, and managers are processed correctly and timely.
Cross-check payment schedules and amounts with contracts and agreements.
-Tenant Payment Tracking
Verify tenant payments are recorded correctly and on time.
Address any discrepancies in rent payments or other charges.
-Data Entry Audit
Review data entries for accuracy and completeness.
Ensure all transactions are categorized correctly.
-Financial Diagnostics
Go into appfolio, and make sure all diagnostics are clean, review with Caylia

Weekly Tasks:
-Account Reconciliation
-Ensure all invoices are issued and payments are received as per schedule.
-Payroll Verification
Verify payroll records for accuracy.
Ensure all managers and employees are paid correctly, including bonuses and commissions.
-Financial Reporting
Prepare weekly financial reports for management review.
Highlight any areas of concern or potential issues.
-Expense Monitoring
Review and categorize all expenses.
Ensure all expenses are within budget and authorized.
-Lease Compliance
Check that all leases are up to date and comply with company policies and regulations.
Ensure lease renewals and terminations are processed correctly.

Monthly Tasks:
-Comprehensive Financial Audit
Conduct a thorough review of all financial transactions for the month.
Ensure all entries are accurate and compliant with accounting standards.
-Budget Analysis
Compare actual expenses and revenues with the budget.
Identify any variances and investigate the reasons.
-Performance Review
Evaluate the performance of property managers and staff.
Ensure all goals and KPIs are met.
-Compliance Audit
Ensure all active properties have approved paperwork in paperless pipeline.
Review and update compliance policies and procedures.
-Internal Controls Review
Review and test internal controls to ensure they are effective.
Identify any weaknesses and recommend improvements.
-Stakeholder Reporting
Prepare and present monthly financial and operational reports to stakeholders.
Include detailed analyses and recommendations for improvement.
-Property Inspection Audit
Make sure that our managers have done the property inspections that they have committed to
-Lead Based Paint Audit
To be defined - We want to make sure we are hiring certified lead paint companies when necessary
-File Compliance in various systems (paperless pipeline and appfolio)
Do a small scope of auditing once a month to ensure we think paperwork is going well
-Check for commission checks for fees to match reports from AF


Quarterly Review:
-Conduct a comprehensive quarterly review of financial and operational performance.
Adjust strategies and plans based on findings.
-Vendor audits for insurance (Can Appfolio auto do this?)

Annual Audit Preparation:
-Prepare for annual external audits.
Ensure all records and documents are organized and ready for review.

I WILL ONLY REPLY TO YOU IF YOU PUT IN THE SUBJECT LINE YOUR FAVORITE FINANCIAL REPORT. THATS HOW I WILL KNOW YOU READ THIS, AND YOU ARE NOT A BOT.