Senior Accounts Receivable Specialist | Night Shift | Hybrid | Day 1 HMO

Elevate Your Career: Join Our Client as a Senior Accounts Receivable Specialist in Real Estate Excellence

Looking for a job that values your time and supports a healthy work-life balance? Join our client as a Senior Accounts Receivable Specialist and experience a work environment where your personal time is respected and prioritized. We understand the importance of downtime and offer flexible scheduling to help you balance work and life seamlessly. In this role, you will be responsible for managing daily invoicing and collections for all projects with the utmost efficiency, ensuring the smooth operation of the receivables process. Your key duties will include preparing and submitting billings, as well as issuing invoices for multiple fixed-price and cost-plus construction projects each month. While these are some of your primary tasks, your responsibilities will extend beyond this to cover various aspects of accounts receivable management. Your expertise will drive our client’s financial accuracy while you enjoy a supportive workplace that values your well-being. Embrace a career where work-life balance isn’t just a perk—it’s a priority.

Building Your Future, One Role at a Time

Employment Type: Full-time

Shift: Night Shift, 8am to 5pm US EST Monday to Friday

Work Setup: Onsite, Makati (opportunity for hybrid once training is done)

Perks: Day 1 HMO, Above-market salary, Work life balance

Laying the Groundwork for Success

• Billing and Invoicing: Prepare and submit billings, and issue invoices for multiple fixed-price and cost-plus construction projects each month.
• Progress Billing: Collaborate with the project management team to generate and submit progress billings with supporting documentation in accordance with contract terms, including holdback amounts. Track and follow up on holdback releases.
• Payment Processing: Review, code, and input daily outgoing invoices and incoming payments. Apply payments to customer accounts and specific job numbers.
• Reporting and Forecasting: Generate and analyze weekly Accounts Receivable aging reports and other financial reports as needed. Forecast future collection schedules.
• Discrepancy Resolution: Promptly research and resolve discrepancies in account values with customers. Regularly reconcile accounts receivable ledgers, ensuring all transactions are recorded correctly and discrepancies are addressed.
• Collections: Manage the collection of overdue accounts in a timely and effective manner. Communicate with clients to resolve payment issues, ensuring prompt and full payment.
• Bank Transactions Monitoring: Monitor daily incoming bank transactions to ensure the Accounts Receivable system is up to date.
• Vendor/Supplier Relations: Serve as the primary contact for client billing inquiries. Assist in tracking vendor/supplier preliminary notices, lien holdback release requirements, submittals, and releases.
• Documentation: Maintain organized and up-to-date customer files, including contracts, change orders, billing records, and correspondence.
• Customer Account Management: Enter new customers into the accounting system and maintain professional relationships with customers' Accounts Payable departments through email, phone, and in-person communications.
• Compliance: Ensure all financial activities comply with company policies, construction industry standards, and legal requirements.

The Foundation You Need to Close the Deal

• Minimum 5+ years of direct experience in Accounts Receivable, preferably as the lead in a busy construction company.
• Experience with construction project billings is essential.
• Ability to handle a high volume of work while maintaining attention to detail.
• Strong organizational skills with the capacity to prioritize and multitask.
• Thorough understanding of construction billing processes, including AIA billing, progress billing, and retention.
• Proven ability to manage and meet critical deadlines.
• High level of discretion in handling sensitive and confidential information.
• Proficiency in advanced Excel, Word, PowerPoint, and Adobe-based software.
• Strong written and verbal communication skills.
• Proficiency in accounting software (e.g., QuickBooks, Sage 300, or similar), with a focus on construction industry modules.
• Comprehensive knowledge of all billing and A/R processes, with the versatility to manage diverse tasks.
• Leadership experience, with the ability to oversee A/R and billing operations for major NCCD projects and Nunavut 3000 jobs.
• Experience providing oversight and guidance to two A/R specialists.
• Construction industry experience, including familiarity with progress billings, holdbacks, and subcontractor management.

Reaping the Rewards of Your Investment

• Day 1 HMO coverage
• Competitive Package
• Prime office location (Makati)
• Work life balance
• Unlimited opportunities for employee referral incentives across the organization
• Standard government and Emapta benefits
• Total of 20 annual leaves to be used on your own discretion
• Fun engagement activities for employees
• Mentorship and exposure to global leaders and teams
• Upskilling through Emapta Academy
• Career growth opportunities
• Diverse and supportive work environment