Payroll Specialist (Work From Home)

Persona is the company top startups use to hire people from all around the world. Our vision is a future where each person can find the best role for them and companies can discover the world’s best talent. Founded by two Stanford University graduates, Persona works with the world’s fastest-growing technology startups. Our clients are funded by some of the world’s top investors, like Founders Fund, Sequoia Capital, and Andreessen Horowitz.

Persona is a talent agency that recruits, trains, and staffs talented remote professionals such as yourself. This is an opportunity to work closely with the future Googles, Facebooks, and Amazons of the world—building out their organizations and helping them reach the next level of success.

We support everyone we hire with training, mentoring, and technology resources so they are enabled to do their best and are as happy as possible in their roles. We have a large international team dedicated to supporting and taking care of new Persona team members, and our goal is to provide excellent long-term career opportunities for everyone who joins the team.

Who We Are:

The Persona team is made up of motivated, hard-working people spanning the globe, united by a culture of learning and continuous improvement. We are a team of passionate problem solvers who love to build new things and ensure client satisfaction.

What We’re Looking For:

We are seeking a meticulous and dedicated Payroll Specialist to oversee our client’s payroll operations. This role demands accuracy and compliance in managing payroll processes for employees across multiple locations and jurisdictions.

Responsibilities:

• Timekeeping: Rigorously review and validate timekeeping data to ensure accuracy, primarily focusing on employees with fixed salaries.
• Data Entry: Maintain payroll records by updating information regarding changes in employee status, salary adjustments, and deductions.
• Employee Inquiries: Respond promptly and accurately to employee inquiries regarding payroll issues, deductions, and discrepancies in paychecks.
• Payroll Processing: Execute payroll operations semi-monthly for US-based and Canadian EOR employees, and monthly for Indian EOR employees, ensuring timely and accurate payment.
• Payroll Compliance: Ensure compliance with federal, state, and local tax laws, and adhere to company policies regarding payroll practices.
• Payroll Taxes: Manage the preparation and filing of quarterly and year-end payroll tax forms, coordinating closely with Rippling for most filings and directly handling states that require special attention.
• Benefits Coordination: Liaise with the HR department to ensure accurate and timely processing of employee benefits related to payroll, such as health insurance deductions, retirement plans, and other benefits.
• Payroll Audits: Conduct regular payroll audits to ensure all payroll transactions comply with legal and company policies.
• Record Maintenance: Keep thorough records of past payrolls and tax filings for potential audits and inquiries.
• Reporting: Generate reports for management regarding payroll expenditure, employee leave balances, and other payroll-related metrics.

Requirements:

• Strong proficiency with payroll software, preferably Rippling, and extensive experience in payroll administration.
• Deep understanding of federal, state, and international payroll and tax regulations.
• High level of accuracy in processing payroll and financial data.
• Skilled at quickly identifying and resolving payroll-related issues.
• Strong ability to communicate clearly and effectively with both employees and management.
• Excellent organizational skills, with the ability to manage multiple payroll schedules and deadlines efficiently.
• Fully fluent in English
• Ability to commit long-term and full-time
• Ability to work U.S. business hours (Pacific Time, Central Time, or Eastern Time)
• This position is for serious, career-oriented candidates

What We Offer:

• Best salaries in the industry
• Permanent ability to work from anywhere in the world
• Opportunities for growth and advancement
• A fast-paced and collaborative environment
• Warm and friendly company culture
• Full benefits

Benefits at Persona:

• Health insurance subsidy
• Unlimited paid time off (paid sick and vacation leaves)
• Annual bonuses based on performance
• Monthly tech allowance
• Opportunity to be paid in your currency of choice
• Others depending on seniority

We are looking for individuals who are ready to fully commit their time and energy to one company and grow and develop along with that company. All roles at Persona are 100% work-from-anywhere (work from home or wherever it suits you best).