Finance & Admin Manager

People in Need (PIN) Philippines is currently looking for a FINANCE & ADMIN MANAGER.

Area of Assignment : Cagayan De Oro City / Manila

Under the direct supervision of the Head of Systems and Operations/ Country Director, the Finance Manager is responsible for mission economy, mission's compliance with PIN and donors' financial and admin procedures and policies. Finance Manager directly manages a small finance team and continuously works on its capacity building.

Duties & Responsibilities:

Financial Management

As a member of the Country SMT:

• quickly develops strong knowledge and expertise of PIN systems, policies, and procedures;
• Responsibility for overall country program economy (preparation of operational budget and its regular update, cost allocation planning, proper budgeting, cash flow and cost efficiency monitoring, FX rate risk, etc.)
• ensures that relevant accounting, financial and administrative management procedures and systems of the country program are in place and used appropriately;
• provides training of these procedures and systems to project and support staff;
• ensures that project and country spending monitoring tools are updated and available;
• monitors project spending and sends early alerts if spending issues;
• prepares with program leads the expenditure forecasts;
• prepares internal and donor budgets' realignments in line with policies and procedures;
• provides regular financial overview and updates to country and project management;
• prepares financial and project reporting to the donors and HQ;
• verifies, corrects, and approves financial and expenditure reports of PIN project partners;
• manages cashflow of the country program and submits timely and sufficient fund requests;
• ensures that all transactions are properly accounted for and the financial systems are maintained, under all procedures and controls;
• plays a key role in expenditure verification, statutory and project audits (either internal or external); and
• prepares budgets of new projects
  
  

Accounting

• responsible for integrity, accuracy, punctuality, and completeness of accounting data;
• responsible of the quality of bookkeeping;
• Responsible for the quality of posting and documentation of accounting transactions;
• administers completion of regular accounting closure operations; and
• ensures that all accounting issues and concerns are administered and acted promptly and responsibly
  
  

Compliance

• makes sure that PIN Philippines complies with all obligations towards local authorities;
• ensures timely submission of the SEC reports;
• ensures that PIN's registration in the PHL is valid and remains active;
• obtains any business authorisations;
• ensures registration and compliance with local administration: SEC, PhilHealth, SSS, ..
• examines irregularities and non-compliance issues and ensure that findings are recorded and followed up with management so that issues can be rectified;
• ensures quality and completeness of project documentation
• sets up archiving rules and ensures they are implemented;
• performs regular checks on proper archiving of accounting, procurement and HR documents; and
• ensures that conditions and requirements of project donors are known and abided by
  
  
  

Benefits

• Salaries are according to People in Need Salary Scale. Candidates will be informed about the salaries in the beginning of the recruitment process
• Health insurance for both in-patient and out-patient care with maximum benefit limit of Php. 195,000.00 per year per staff
• Life & Accident insurance for all injuries during work time
• 15 days of paid annual leave per year
• 7 days of paid sick leave per year plus 13 days of medical leave per year
• 3 days paid compassionate / emergency leave
• Compensation leave for working overtime when requested by the Line Manager
• VAWC, Special Leave for Women, Maternity, Paternity and Solo Parental Leave according to law
• Communication or internet allowance on monthly basis
• Home office after agreement with Line Manager
• Extensive Capacity Building program, both internal and external trainings - Induction training, internal online
• Opportunities, such as access to e-learning platform and live webinars
• International environments with opportunities to learn from other country programs and HQ office in Prague
• Opportunities to travel locally and also internationally
• Per diem for working outside of the duty town depending on the location. Full reimbursement of accommodation and transportation during business trips
• Friendly and fair environment in small collective structure where everyone knows each other
• Work hours are from 8:00 am - 5:00pm, Monday to Friday with one hour break for lunch