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Join the Future of Fintech as an Admin Officer at Etrading Software!
At Etrading Software, we're not just another company—we're a vibrant, forward-thinking community where diversity, collaboration, and innovation thrive. Step into a workplace that values your unique perspective and rewards your hard work. We foster a high-trust environment where integrity, autonomy, and work-life balance are paramount. Get ready to revolutionize the financial industry with cutting-edge trading projects that will shape the future.
About the Role:
We are seeking a seasoned Admin Officer with a proven track record in the Fintech sector. The ideal candidate will have extensive experience in PEZA reporting, facilities management, and automating administrative tasks. A flexible, agile, and adaptable approach is crucial for our fast-paced environment.
Key Responsibilities:
- PEZA Compliance and Liaison: Manage all aspects of PEZA reporting and governance. Maintain strong relationships with PEZA officers and stay abreast of the latest regulatory updates to ensure full compliance.
- Facilities Administration: Oversee the administration of our facilities, ensuring they meet our evolving needs and comply with regulatory standards.
- Automation of Administrative Tasks: Implement and manage software and apps to automate mundane tasks. Candidates should provide a list of recommended tools.
- Asset Management: Efficiently manage company assets to ensure optimal utilization and maintenance.
- Payroll and Tax Vendor Coordination: Work closely with payroll and tax vendors, ensuring accuracy and compliance with local regulations.
- Government Benefits Management: Handle all employee-related government benefits, including SSS, PhilHealth, and Pag-IBIG.
- HMO and Insurance Oversight: Manage health and insurance plans, ensuring they meet employee needs and align with company policies.
- Timekeeping Best Practices: Manage timekeeping processes and recommend best practices to enhance efficiency.
- Documentation and Policy Management: Develop and maintain comprehensive Admin & Facilities policies and documentation.
- Petty Cash Management: Effectively manage petty cash, ensuring accountability and proper record-keeping.
- Vendor Sourcing and Management: Identify, evaluate, and manage vendors to ensure quality service and cost-effectiveness.
About the Requirements:
- Process Improvement: Continuously seek ways to streamline processes and improve efficiency.
- Detail-Oriented and Meticulous: Demonstrate a high level of attention to detail and accuracy in all aspects of work.
- Strong Organizational Skills: Ability to prioritize tasks and manage time effectively to meet deadlines.
- Excellent Communication Skills: Proficient in both verbal and written communication.
- Strategic Planning Skills: Demonstrated ability to develop and implement strategic plans for administrative and facilities management that align with the company's overall objectives and growth plans.
- Technology Proficiency: Strong proficiency in modern office technology and software, including cloud-based management systems and advanced Excel skills.
- Risk Management: Ability to identify potential risks in administrative and facilities operations and develop effective mitigation strategies.
- Sustainability Initiatives: Experience in implementing and managing sustainability initiatives within the office environment, promoting eco-friendly practices.
- Budget Management: Skilled in budget preparation, analysis, and cost control for administrative and facilities expenses.
- Crisis Management: Ability to handle emergency situations or crises with composure and effective problem-solving skills.
- Legal Compliance: Knowledge of legal requirements and regulations related to facilities management, labor laws, and contractual agreements.
- Cultural Sensitivity and Inclusivity: Demonstrated ability to work in a multicultural environment and commitment to promoting inclusivity in the workplace.
- Networking and Relationship Building: Excellent networking skills with the ability to build and maintain relationships with government agencies, vendors, and other external partners.
- Innovation and Adaptability: A mindset geared towards innovation, with the ability to adapt to rapidly changing technologies and business environments.
- Conflict Resolution Skills: Proficient in handling and resolving conflicts in a professional and effective manner.
Preferred Experience:
- A minimum of 6 years of experience in a similar role, preferably in the Fintech sector.
- Familiarity with the latest industry trends and best practices in admin and facilities management.
Ready to join the ranks of industry leaders? Apply now and seize the opportunity to work in one of the most progressive and rewarding environments in the field. Discover why Etrading Software is the best place to shape your future in Fintech!
By applying to this job, you are permitting our organization to use your personal data solely for recruitment purposes. This data may be shared with third-party services to streamline the processing of your application and with our parent company, ETS London, for recruitment assessment and interview purposes.
We are committed to protecting and respecting your privacy. For more information on how we collect, use, store, and protect your personal data, please read our Privacy Notice or request a copy from our Data Protection Officer (DPO) at [email protected].
