Urgent Hiring: Accounts Payable Officer

• Position Title: Accounts Payable Officer
• Reports to: Operation and Finance Manager
• Work Set-up: Permanent WFH
• Working Hours: 6:00am – 3:00pm Philippine time zone (AU Client)

We are seeking an experienced Accounts Payable Officer to manage the efficient and timely processing of accounts payable tasks. You will be part of the finance team, adhering to established procedures and policies. We are looking for a detail-oriented professional with strong organizational skills. This is an excellent opportunity to grow your career within a reputable company that prioritizes professional development and employee well-being.

Key Responsibilities:

Invoice Processing and Payment Management

• Process all creditor invoices on a daily basis.
• Ensure each invoice is properly checked, with correct general ledger account allocations and internal approvals met.
• Match all creditor invoices to statements, including performing reconciliations.
• Process the payment of creditor invoices as scheduled.
• Maintain necessary spreadsheet ensuring accuracy and consistency.
• Maintain internal records for invoice breakups.

Reconciliation and Ledger Management

• Ensure that the Accounts Payable (AP) is accurate and up to date.
• Reconcile creditor statements to invoices and resolve any discrepancies.
• Assist in month-end closing by ensuring all outstanding invoices are processed and paid.
• Perform regular audits of the AP ledger to ensure accuracy and completeness.

System Maintenance and Reporting

• Prepare and maintain relevant reports on invoice processing, outstanding payments, and reconciliations.
• Collaborate with the Finance Manager to streamline processes and improve the efficiency of the AP function.

Record Keeping and Documentation

• File all invoices and payment records regularly to ensure easy retrieval and compliance with audit requirements.
• Assist in maintaining detailed and organized records for future reference and audits.
• Build relationships with clients and internal teams, serving as a point of contact for invoice inquiries.
• Identify and implement enhancements in invoice processing workflows to boost efficiency.

Qualifications:

• Flexibility to do more than AP (Be able to work with business as it evolves to help manage different Receivable, types including Accounts Receivable, and administrative tasks).
• A minimum of 3 to 5 years of Accounts Payable experience, preferably with an Australian client background.
• Bachelor’s degree holder in Accounting, Finance OR relevant experience.
• Previous experience using Accounting Software system.
• Demonstrated ability to drive change through process improvement.
• Experience in Other Admin type roles; with high volume transactions.
• Proficient in MS excel and finance management skill (LOOKUP’s and pivots essential).
• Ability to meet high-level payroll activities within strict timelines and schedules.
• Ability to prioritise workload to meet deadlines.

Nice To Have

• XERO Software
• Other Accounting Software