Senior Executive Assistant - Detail-Oriented, Experienced

The candidate who fills this position must be fluent in English, and must have a minimum of 2 years in a dedicated Executive Assistant role.

We seek a dynamic, highly organized, and proactive Executive Assistant to support our CEO, who leads three companies: a promotional products agency, a financial services firm, and a cutting-edge software company. This role is integral to the smooth operation of all three businesses and the CEO’s personal projects. The ideal candidate will possess exceptional attention to detail, superior organizational skills, and the ability to manage multiple tasks efficiently.

The Outcome You Own:

As the Executive Assistant to the CEO, you will play a pivotal role in supporting him and ensuring the smooth execution of various projects, goals, and objectives. You will be the key person responsible for assisting with production tasks, managing communications, and coordinating with clients and vendors.

Key Responsibilities:

- Comprehensive Support: Provide high-level administrative support to the CEO, including managing schedules, coordinating meetings, and handling correspondence.
- Multitasking Across Companies: Efficiently juggle tasks related to the promotional products company, financial services firm, and software company, ensuring seamless integration and execution of responsibilities.
- Project Management: Assist in the planning, coordination, and execution of various projects across the three companies and personal initiatives, ensuring deadlines are met and objectives are achieved.
- Communication Liaison: Act as the primary point of contact between the CEO and internal/external stakeholders, maintaining professionalism and confidentiality at all times.
- Travel Coordination: Arrange and manage travel itineraries, accommodations, and logistics for business trips and personal travel.
- Event Planning: Organize and coordinate events, meetings, and retreats, ensuring all details are meticulously planned and executed.
- Personal Assistance: Provide personal assistance to the CEO, including handling personal errands, managing household schedules, and coordinating personal appointments.

Your Assets:

- You have an absolute minimum of 2 years as a dedicated executive assistant. No substitutions for this requirement will be accepted.
- Tenacity and Strong Work Ethic: You are a 150%er, not just a 100%er.
- Self-Starter: Excellent decision-making skills with little information or hand-holding.
- Time Management: Ability to multitask, prioritize, and manage time effectively in a fast-paced environment.
- Organizational Skills: Well-developed organizational skills with great attention to detail.
- Problem-Solving: Excellent problem-solving skills and the ability to manage self-directed projects.
- Curiosity and Proactivity: A curious mind, proactive approach, and a thirst for constant learning and growth.
- Communication Skills: Excellent verbal and written communication skills. Must be completely fluent in English.
- Technical Savvy: Computer savvy and willing to learn new skills.
- Independence: Able to work independently.

Bonus Points:

- Inspiration: A burning desire to do great things and change the world.
- Thoughtfulness: A healthy sense of self and awareness of your impact on the world.
- Skillfulness: Dedication to your work, embracing risk and failure as part of growth.

Your tech:

- Fast-speed internet connection (10MBS+)
- Backup internet connection: Wifi stick or portable internet kit
- Backup access to local cafe, hotel, or friend location when the internet is not working
- Electricity backup.
- A computer with anti-virus software, webcam, and noise-canceling headset
- Processor: Intel: i5 or better (8th generation or newer)
- Memory: 8 GB (16 GB recommended for multitasking and smoother performance)
- Storage: 256 GB SSD (Solid State Drive) for faster boot times and application loading (512 GB recommended)
- Operating System: Windows 10/11 (64-bit) or macOS Monterey (or later)
- A smartphone for emergencies to communicate through WhatsApp.

What's in it for you:

- Paid time off and holiday benefits
- Access to our company-wide training bank and cross-training
- Work from home
- Weekly 1 on 1 mentorship
- Weekly group coaching
- Continuous learning, growth opportunities, and offering flexibility.