Accounts Payable Specialist (QuickBooks Desktop)
Salary undisclosed
Apply on
Original
Simplified
Role Summary
Our client is looking for an Accounts Payable Specialist, who will be responsible for managing and processing all accounts payable activities, ensuring accuracy, timeliness, and compliance with company policies and procedures. This role supports the financial team by maintaining strong vendor relationships and contributing to efficient financial operations.
WORK SCHEDULE: 8:00 AM – 5:00 PM Pacific Standard Time (12:00 AM – 9:00 Philippine Standard Time), follows Philippine holidays
POSITION TYPE: Full Time
WORK ARRANGEMENT: Remote
Essential Functions
Our client is looking for an Accounts Payable Specialist, who will be responsible for managing and processing all accounts payable activities, ensuring accuracy, timeliness, and compliance with company policies and procedures. This role supports the financial team by maintaining strong vendor relationships and contributing to efficient financial operations.
WORK SCHEDULE: 8:00 AM – 5:00 PM Pacific Standard Time (12:00 AM – 9:00 Philippine Standard Time), follows Philippine holidays
POSITION TYPE: Full Time
WORK ARRANGEMENT: Remote
Essential Functions
- Process and code vendor invoices accurately, ensuring alignment with company budgets and project accounts
- Verify invoices against purchase orders, contracts, and other supporting documentation
- Prepare and execute timely payments to vendors via checks, ACH, and wire transfers
- Manage the approval workflow for invoices, ensuring proper authorization before processing payments
- Maintain accurate records of accounts payable transactions in the accounting system
- Monitor and reconcile vendor statements, promptly addressing discrepancies or outstanding balances
- Collaborate with project managers and other departments to resolve billing and payment inquiries
- Assist in month-end and year-end close processes by preparing accounts payable reports and reconciliations
- Ensure compliance with internal controls, company policies, and regulatory requirements
- Provide support during audits by preparing required documentation and responding to inquiries
- Identify opportunities to improve accounts payable processes and implement best practices
- Perform additional responsibilities as needed
- Associates degree in Accounting, Finance, or a related field preferred; equivalent experience will be considered
- 3+ years of experience in accounts payable or a similar role, preferably in construction or project-based industries
- Proficiency with accounting software and Microsoft Excel
- Proficiency with QuickBooks Desktop is required
- Strong attention to detail and accuracy in data entry and financial reporting
- Excellent organizational and time management skills, with the ability to prioritize tasks effectively
- Strong communication and interpersonal skills for vendor and internal collaboration
Similar Jobs
