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Admin Assistant (ZR_20071_JOB)

Salary undisclosed

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This is a remote position.

Job Highlights

Contract: Independent Contractor

Client Timezone: Sydney, Australia

Responsibilities

  • Manage and maintain the director’s calendar, scheduling inspections, meetings, and personal appointments
  • Coordinate with clients and tenants to arrange access for building inspections
  • Extract data from Snagmaster software and create detailed inspection reports using provided templates
  • Handle client communication via email and phone using a remote phone system (Loop)
  • Process invoices using Xero accounting software
  • Send confirmation emails and reminders for upcoming inspections
  • Assist with urgent document reviews by scheduling time in the director’s calendar

Requirements

Requirements :

  • Excellent organizational and time management skills
  • Strong written and verbal communication skills in English
  • Proficiency in Microsoft Office suite, particularly Excel
  • Ability to quickly learn and adapt to new software systems (e.g., Snagmaster, Xero)
  • Detail-oriented with a high level of accuracy in data entry and report creation
  • Proactive problem-solving skills and ability to work independently
  • Experience with calendar management and scheduling
  • Comfortable using AI tools like ChatGPT for task assistance

Scope

  • 5 hours per day, 5 days a week (25 hours total)
  • Anywhere between 8 AM to 5 PM AEST
  • Remote position with consistent daily coverage
  • Directly report to the company director (Dave)
  • Collaborate with a small team of 2-3 consultants
  • Handle confidential information with discretion and professionalism
  • Undergo 2-3 weeks of initial training, with an additional week for learning the reporting system

Benefits

Independent Contractor Perks:

  • Permanent work from home
  • Immediate hiring
  • Steady freelance job

Please note that since this is a permanent work-from-home position and an “Independent Contractor” arrangement, the candidates must have their own computer and internet connection. They will handle their own benefits and taxes. The professional fees are on hourly rates and the rate depends on your performance in the application process.

ZR_20071_JOB