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Company Description
Face the future with Unified Global! Emerging as Silicon Valley’s #1 Consultancy Firm, Unified Global offers transformative solutions tailored to businesses of all sizes. The company's Global Support Team provides expertise in accounting, bookkeeping, financial planning, taxation, and other business solutions. With over 30 years of experience, Unified Global is committed to helping businesses achieve growth and synergy.
Duties include but not limited to:
- Monitor Admin emails
- Making sure managers and supervisors in charge are compliant with all admin requirements
- Process invoices of managers as needed
- Manage expense tracker and receipts
- Calendar Management
- Manage tasks/triage/emails of managers and supervisors
- Handle personal appointments of executive, if needed
- Generate emails or letters
- Update group chats managed by Admin team
- Maintain and update Trackers
- Projects administration like creation of canva as requested by management
- External Communication with vendors for the merchandise needed for the company and other requirements
- Internal Communication with the Consultants and other internal stakeholders for necessary information
- Checking of updated information of the consultants and updating the tracker like current address etc.
- Maintain contact list
- Screening phone calls and routing callers to the appropriate party.
- Carries out administrative duties such as filing, recording, etc.
- Makes travel arrangements such as booking flights, cars, and hotel or restaurant reservations.
- Attend to meetings as necessary
- Handling administrative requests and queries
- Participate and coordinate in the curriculum development of Unified University
Qualifications:
- Bachelor’s degree in Business Administration/Management or equivalent
- Must have experience in an Administrative Assistant or similar role
- Must have experience with calendar management, travel and itinerary management, business correspondence, meeting support, project management, and relationship management
- Excellent MS Office, Google Suite, and Canva knowledge
- Outstanding organizational and time management skills
- Demonstrated ability to handle business files with confidentiality and discretion
- Familiarity with office gadgets and applications
- Excellent verbal and written English communications skills
- Discretion and confidentiality
System requirements
- Computer Processor: At least i3 or i5, 6th generation for both primary computers
- Computer Memory/RAM: At least 8.00 GB for both primary and back up computers
- Computer OS: Windows 10
- Must have MS Office license
- Extra monitor
- Internet speed must be running on a 20+ Mbps wired plan (at least 10 Mbps for back up connection)