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Sourcing & Onboarding Associate

Salary undisclosed

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JOB DESCRIPTION AND RESPONSIBILITIES

The Sourcing and Onboarding Associate will be responsible for identifying qualified candidates for various positions within the organization and ensuring a seamless onboarding process for new hires. This role involves sourcing candidates through multiple channels, pre-screening them, and endorsing qualified candidates to Talent Acquisition Officers. The associate will follow key performance indicators (KPIs) and metrics to ensure the quality and fit of endorsements, adhere to Service Level Agreements (SLAs) during the onboarding process, and ensure all pre-employment requirements are met. The role also includes maintaining accurate reports and monitoring the onboarding process to provide a smooth and engaging experience for new employees.

Sourcing:

  • Utilize various channels and platforms for candidate identification.
  • Qualify candidates based on the job description provided.
  • Evaluate candidate profiles and assess their suitability for open positions.
  • Exhaust all job boards and ensure proper uploading in the firm’s current Applicant Tracking System.
  • Build a strong candidate pipeline for the firm’s current and future workforce needs.
  • Pre-screen candidates before sending them to the Talent Acquisition (TA) Officer in charge.
  • Submit qualified candidate profiles to the TA Officer in charge.
  • Collaborate with the recruitment team to frame and implement effective sourcing strategies. Ensure proper tagging of applicants in the firm’s current Applicant Tracking System.
  • Provide necessary application updates to applicants who did not meet the needed qualifications.

Onboarding:

  • Ensure the completion of pre-employment requirements for new hires.
  • Follow up with new hires for any pending pre-employment requirements.
  • Ensure that new hires are cleared with their pre-employment medical examination.
  • Transfer new hires accordingly in the firm’s current system.
  • Properly endorse new hires to the Technology Support Group for their assets and Microsoft accounts. Internal
  • Endorse new hires to the Knowledge Management Group.
  • Welcome newly hired employees and execute the engagement plan throughout the onboarding journey to ensure a great experience and a smooth start to their roles.
  • Align new employees with managers and their teams and communicate involvement procedures to all stakeholders.
  • Occasionally host onboarding sessions.
  • Regularly audit if the new hires successfully completed the onboarding process.

Reporting:

  • Maintain accurate and up-to-date reports.
  • Ensure precise reporting of all sourcing and onboarding activities.
  • Follow KPIs and metrics related to batting endorsements and quality scores (fit).
  • Adhere to Service Level Agreements (SLAs) during the onboarding process.

Qualifications:

  • Bachelor’s degree in business, Psychology, Industrial Engineering, Human Resource Management, or any related field.
  • Familiarity with social networks, professional sites, and resume databases.
  • Proficiency in Microsoft Word and Microsoft Excel (including CountIF, Pivot, VLookUp).
  • Excellent verbal and written communication skills.
  • Strong analytical and organizational skills.
  • Process improvement expertise.
  • Good time-management skills with the ability to handle multiple open positions simultaneously. Problem-solving skills.
  • Ability to communicate professionally.
  • Amenability to work in a fast-paced environment.
  • Open to fresh graduates and experienced junior hires.