Accounting Administrative Assistant

Job Description:

We are looking for a detail-oriented and highly organized Accounting / Administrative Assistant to support both our administrative and accounting teams. This role is essential to help ensure smooth day-to-day operations, maintain accurate financial records, and handle various administrative tasks. The ideal candidate should have a basic understanding of accounting principles, strong organizational skills, and the ability to handle a variety of tasks simultaneously.

Key Responsibilities:

Administrative Support:

• Manage and organize schedules, appointments, and meetings for senior management.
• Prepare and process internal and external correspondence (emails, letters, and memos).
• Maintain and update office files, records, and databases in an organized manner.
• Assist in handling incoming calls, emails, and other communication channels.
• Perform data entry and maintain office documentation, ensuring accuracy and confidentiality.
• Assist with inventory management and ordering office supplies.

Accounting Support:

• Assist in maintaining financial records and updating ledgers, ensuring all transactions are accurately recorded.
• Prepare and process invoices, receipts, and payment processing.
• Assist with reconciling bank statements and credit card transactions.
• Help track and report expenses, keeping the finance team updated on financial activities.
• Prepare monthly, quarterly, and annual financial reports as required.
• Assist with payroll processing and maintaining employee financial records.

General Support:

• Coordinate with vendors and suppliers for office-related needs.
• Assist in preparing reports, presentations, and spreadsheets.
• Help with filing and organizing both physical and digital records.
• Perform other administrative tasks as assigned to support the smooth operation of the office.

Qualifications:

• Experience: Minimum of 1-2 years of administrative or accounting support experience.
• Knowledge: Basic understanding of accounting principles and financial reporting.
• Technical Skills: Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint). Experience with accounting software (e.g., QuickBooks, Xero) is a plus.
• Organizational Skills: Excellent time management, attention to detail, and ability to multitask.
• Communication Skills: Strong written and verbal communication skills.
• Problem Solving: Ability to handle multiple tasks efficiently, troubleshoot problems, and work under tight deadlines.

Preferred:

• Associate degree in Accounting, Finance, or related field.
• Experience with office management or administrative duties in a similar industry.

Job Type: Full-time

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Education:

• Bachelor's (Preferred)

Experience:

• Accounting Assistant: 3 years (Required)
• Administrative: 3 years (Required)

Language:

• English (Required)

License/Certification:

• CPA (Preferred)