Payroll Specialist (with ADP expertise)

We are seeking an experienced Payroll Specialist with expertise in ADP payroll systems to manage end-to-end payroll processing for our organization. The ideal candidate will ensure accurate and timely payroll processing, compliance with applicable laws, and resolve payroll-related issues efficiently. The Payroll Specialist will work closely with HR, Finance, and other departments to ensure smooth payroll operations.

Key Responsibilities:

• Process payroll on a timely basis using ADP, ensuring all employee hours, deductions, and benefits are accurately calculated and applied.
• Manage payroll adjustments, including bonuses, commissions, and reimbursements.
• Ensure compliance with federal, state, and local tax regulations during payroll processing.
• Maintain and update employee payroll records, including tax withholdings, benefits, and deductions.
• Review and process new hires, terminations, promotions, and pay increases in the ADP system.
• Ensure proper reporting and reconciliation of payroll taxes and deductions.
• Stay up to date with payroll-related laws and regulations (e.g., tax laws, overtime rules) and ensure company payroll practices are compliant.
• Generate payroll reports and assist with audits and internal reporting.
• Provide accurate and timely reports for finance, tax filings, and management.
• Assist with year-end reporting, including W-2 processing, annual tax filings, and ensuring accurate distribution of payroll-related tax documents.
• Perform additional duties related to payroll as required by the department or company.
• Utilize ADP software to ensure smooth payroll operations and troubleshoot any issues with the ADP platform.
• Assist with any payroll system updates and configurations within ADP.
• Provide technical support to employees for ADP self-service platforms.

Qualifications:

• Bachelor’s degree in Accounting, Finance, Human Resources, or a related field (or equivalent work experience).
• Minimum of 3-5 years of experience in payroll processing, with a strong focus on ADP payroll systems.
• Experience with payroll tax compliance, reporting, and handling payroll discrepancies.
• Strong knowledge of ADP Workforce Now (or other ADP platforms), as well as proficiency in Microsoft Excel and other office software.
• In-depth understanding of payroll regulations and tax laws.
• Familiarity with employee benefits administration and payroll deductions.
• Excellent organizational and time-management skills.
• High attention to detail and accuracy in processing payroll.
• Strong communication skills, both verbal and written.
• Ability to maintain confidentiality and handle sensitive information.

System requirements:

• Computer Processor: At least i3 or i5, 6th generation for both primary computers
• Computer Memory/RAM: At least 8.00 GB for both primary and back up computers
• Computer OS: Windows 10
• Must have MS Office license
• Extra monitor
• Internet speed must be running on a 20+ Mbps wired plan (at least 10 Mbps for back up connection)