Executive Assistant

This is a remote position.

Role: Executive Assistant

Schedule: Monday to Friday, 9:00 AM to 6:00 PM Sydney time with a one-hour unpaid break (8 hours per

day / 40 hours per week)

Responsibilities

Client Relations and Partner Coordination:

• Manage and nurture relationships with existing clients, primarily software suppliers in the payroll and HR industry.
• Oversee the sale and management of trade booth spaces for bi-annual conferences and other events.
• Facilitate client access to promotional opportunities, including podcasts, advertising, and membership services.
• Serve as the primary point of contact for partners, handling communications via email and occasional phone calls.
• Identify and pursue new partnership opportunities to expand the client base.
• Ensure timely communication and coordination for cyclical events and services.
  
  

Executive Assistance

• Provide high-level administrative support to the CEO, including calendar management, meeting scheduling, and travel arrangements.
• Prepare reports, presentations, and correspondence on behalf of the CEO.
• Handle confidential information with discretion and professionalism.
• Manage and prioritize emails, ensuring timely responses and follow-ups.
• Assist with special projects, research, and data analysis to support business initiatives.
• Maintain and organize documentation and records for various business functions.
  
  

Operational Support:

• Utilize business software such as Excel and Canva to create reports, presentations, and marketing materials.
• Maintain and update CRM systems (preferably HubSpot) to track client interactions and sales activities.
• Assist with event planning and execution, including venue booking, marketing material creation, and vendor coordination.
• Collaborate with internal teams to ensure smooth execution of events and marketing campaigns.
  
  

Requirements:

• Experience:Proven experience in account management, sales, or executive support, preferably in a B2B setting.
• Communication Skills:Excellent written and verbal communication skills in English.
• Technical Skills:Proficiency in Microsoft Excel, Canva, and CRM systems (preferably HubSpot).
• Organizational Skills:Strong ability to manage multiple tasks, prioritize effectively, and meet deadlines.
• Problem-Solving:Ability to think creatively and proactively address challenges.
• Interpersonal Skills:Confidence in handling client communications via email and phone, and building long-term relationships.
• Event Coordination:Experience in planning and coordinating trade shows, webinars, and other events.
• Discretion:Ability to handle confidential information with integrity.
• Adaptability:Thrives in a fast-paced environment and is capable of balancing executive support with client-facing responsibilities.
  
  

Preferred Qualifications:

• Experience in the payroll and HR software industry or related sectors.
• Understanding of lead generation, branding, and marketing concepts.