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Corporate Administration Lead

  • Full Time, onsite
  • Filinvest Development Corporation
  • Muntinlupa City, Philippines
Salary undisclosed

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We are seeking a detail-oriented and proactive Corporate Administration Lead to oversee office planning and fleet management operations. This role involves managing office space optimization projects, fleet operations, and leading a team to ensure efficiency and compliance across both domains. The successful candidate will possess exceptional project management skills, leadership abilities, and a strong understanding of office and fleet operations.

Key Responsibilities:

Project Leadership

  • Oversee and manage office planning and fleet management projects to ensure successful delivery within scope, budget, and timeline.
  • Develop detailed project plans, including schedules, resource allocation, and budgets.
  • Monitor project progress, identify risks, and implement mitigation strategies.


Team Supervision

  • Lead, mentor, and support a team of project managers and coordinators across office planning and fleet operations.
  • Assign tasks effectively, monitor performance, and provide constructive feedback.
  • Conduct regular team meetings to ensure alignment on objectives and priorities.


Office Planning and Management

  • Plan and execute office space utilization projects, including office moves, renovations, and design updates.
  • Collaborate with stakeholders to identify and address space and infrastructure requirements.
  • Manage vendor relationships for office furniture, equipment, and service providers.
  • Ensure all office planning projects comply with safety, regulatory, and organizational standards.


Fleet Management

  • Oversee the organizations fleet operations, including vehicle acquisition, maintenance, and disposal.
  • Implement policies to ensure efficient utilization, safety, and cost-effectiveness of the fleet.
  • Monitor fleet performance metrics, fuel usage, and maintenance schedules.
  • Collaborate with drivers and departments to address operational challenges.
  • Stay updated on regulations related to fleet compliance and sustainability.


Stakeholder Collaboration

  • Liaise with internal teams and external partners to ensure alignment on office and fleet projects.
  • Communicate project updates, risks, and resolutions to stakeholders and senior management.
  • Coordinate cross-functional efforts to achieve project goals.


Process Optimization

  • Standardize processes for managing office planning and fleet operations to improve efficiency.
  • Identify areas for cost savings and recommend process improvements.
  • Leverage technology and tools to enhance project tracking and operational oversight.


Qualifications:

Education And Experience

  • Bachelors degree in Business Administration, Project Management, Facilities Management, or a related field.
  • With experience in project management, including office planning and fleet operations.
  • Proven supervisory experience managing teams and complex projects.


Skills And Competencies

  • Proficiency in project management process
  • Familiarity with fleet management
  • Excellent communication, organizational, and problem-solving skills.
  • Financial acumen for budgeting and cost control.


Key Attributes:

  • Results-driven with a focus on quality and efficiency.
  • Adaptable to dynamic and fast-paced environments.
  • Strong leadership and team collaboration skills.