IT Project Coordinator

Job Description:

The IT Project Coordinator plays a key role in planning, coordinating, and supporting IT projects to ensure smooth execution and successful delivery. This position requires a highly organized and detail-oriented professional with strong communication and multitasking skills. The role involves collaborating with project managers, clients, and technical teams while handling administrative and resource management tasks.

Responsibilities:

1. Planning and Coordination:

• Assist in the planning and coordination of IT projects, including timelines, budgets, resources, and tasks.
• Work closely with project managers to track project progress and ensure milestones are met.
• Adapt to evolving project requirements and priorities, demonstrating flexibility and initiative.

2. Documentation and Reporting:

• Develop and maintain project documentation, such as budgets, schedules, scope statements, and project plans.
• Handle administrative tasks, including invoice management, purchase orders, and inventory reports.
• Utilize project management tools (e.g., Outlook, Teams, Microsoft Office, Smartsheet) to track project progress and generate reports.

3. Resource Allocation & Team Support:

• Coordinate the allocation of project resources to ensure availability at the right time.
• Assign tasks to team members and assist them in understanding project milestones and deliverables.

4. Client & Stakeholder Communication:

• Act as the primary liaison between project clients and the technical team throughout the project lifecycle.
• Conduct meetings with clients to assess their needs, define project requirements, and establish timelines.
• Schedule stakeholder meetings, facilitate discussions, and generate progress reports.

Qualifications:

• Bachelor's degree in Information Technology, Computer Science, or a related field.
• Proven experience in administrative support or project coordination, demonstrating strong organizational and multitasking abilities.
• Excellent communication skills, both written and verbal, for effective collaboration with clients and technicians at all levels.
• Strong analytical thinking and problem-solving abilities to address project challenges efficiently.
• Experience with project management tools and software (e.g., Outlook, Teams, Microsoft Office, Smartsheet) is an advantage.
• A positive, can-do attitude that fosters a productive and results-driven work environment.
• Strong understanding of IT infrastructure to provide basic technical support and assist in defining the technical scope of work for projects.