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Business Support Specialist

Salary undisclosed

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This is a remote position.

Responsibilities

  • Organize and maintain digital files and documents
  • Format and brand documents
  • Manage and organize Google Drive content, including rebranding materials
  • Organize and manage project management program (ClickUp)
  • Respond to client emails and handle basic inquiries
  • Assist with data entry and spreadsheet management using Excel
  • Creating daily agendas
  • During meetings take notes and create necessary tasks in ClickUp
  • Prepare Podcast episodes for the editor
  • Confirmation emails
  • Data entry
  • Support the team with various administrative tasks as needed

Requirements

  • Excellent communication skills with professional phone etiquette
  • Proficiency in Google Workspace (Google Drive, Docs, Sheets)
  • Strong Microsoft Excel or Google Sheets skills
  • Familiarity with CRM systems, preferably HubSpot (not required but beneficial)
  • Strong organizational and time management skills
  • Ability to work independently and as part of a team
  • Excellent attention to detail and accuracy

Scope

  • Manage communication channels starting with email (future phone)
  • Assist with document organization and file management
  • Support team members with administrative tasks
  • Handle basic client inquiries and schedule appointments
  • Contribute to the overall efficiency of the consulting practice
  • Work schedule aligned with Pacific Time Zone
  • Monday to Friday from 8 AM to 5 PM with 1 hour unpaid break