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The Accounts Receivables Coordinator is responsible for managing and ensuring the timely collection of all receivables generated within our real estate operations. This position involves close interaction with clients to secure payment of outstanding balances, maintaining detailed records of accounts, and facilitating smooth financial operations through effective credit management practices.
Key Responsibilities:
Receivables Management:
- Monitor and maintain accounts receivable reports including monthly aging reports, collection status, and account reconciliations.
- Send out invoices and account statements regularly to clients.
- Ensure timely and effective collection of all debts and customers’ payments.
Client Interaction and Negotiation:
- Interact with clients via phone, email, and in-person to inquire about payment status.
- Negotiate payment plans with delinquent clients while adhering to company policies and guidelines.
- Resolve billing and customer credit issues promptly, involving the legal department as necessary.
Record Keeping and Reporting:
- Maintain accurate records on the status of client accounts and collection efforts.
- Prepare detailed reports on collection activity and results for management review.
- Update account status records and collection efforts.
Compliance and Procedures:
- Ensure compliance with the company’s policies regarding billing and collection processes.
- Assist in the implementation of policies and procedures that reduce the risk of accounts receivable delinquency.
Collaboration and Support:
- Collaborate with the sales and customer service teams to align on client accounts, terms, and operations.
- Assist with month-end closing of the financial books as it relates to accounts receivable and ensure that deadlines are met.
Required Qualifications:
- Bachelor’s degree in Finance, Accounting, Business Administration, or a related field.
- Proven experience (3+ years) in accounts receivable or collections, preferably in the real estate sector.
- Strong understanding of billing and financial reporting.
Skills:
- Excellent verbal and written communication skills.
- Strong negotiation and problem-solving skills.
- High level of accuracy and attention to detail.
- Proficiency in Microsoft Office Suite and accounting software.
Additional Requirements:
- Ability to handle sensitive information confidentially.
- May be required to meet certain targets or benchmarks regarding collection efficiency.