Administrative Assistant - Site Management

Job Description

Performs highly responsible and professional secretarial and administrative services to the Site Management Team to enhance the efficiency of the business.

About The Role

In this opportunity as an Administrative Assistant, you will:

Reportorial Requirements to PEZA

• Monthly inventory reporting to PEZA
• Headcount vs. Laptop assignment summary
• All IT Assets Inventory (Full Details)
• Provide any requested information to Compliance Team for periodic reporting of asset inventory
• Prepare audit requirements and facilitate audit activities scheduled/required by PEZA
• Provide the necessary documentation to Compliance Team for the Farm-In and Farm-out of assets
• Track items and prepare documentation for defective or obsolete assets for disposal
• Organize and maintain PEZA related files, records, and documents
  
  
  

Communication

• Liaise with internal teams, business partners, and external vendors / service providers as needed
• Handle routine inquiries and provide information to staff and vendors / service providers
  
  
  

Site / Project Support

• Assist with special projects and site activities
• Support the implementation of administrative processes and systems
• Assist in day-to-day site management activities and tasks
  
  
  

Finance

• End-to-end processing of payment requests via Ariba
• Close coordination with Accounts Payable team
• Liquidation and reimbursement processing via MyExpense
• Expense tracking and reporting, as needed
  
  
  

Ad hoc Tasks

• Provides assistance in engagement events and activities from preparations to actual event, and post-event actions
• Perform various administrative and support tasks, as required
  
  
  

Take detailed minutes of meetings

About You

You're a fit for the of Administrative Assistant if your background includes:

• Candidate must possess at least a Bachelor's/College Degree, any field.
• Relative working experience in the related field is required for this position.
• Very good communication skills with excellent stakeholder relationship.
• Applicants must be willing to work in Taguig City; hybrid set-up.
  
  
  

What's in it For You?

You will join our inclusive culture of world-class talent, where we are committed to your personal and professional growth through:

• Hybrid Work Model: We’ve adopted a flexible hybrid working environment (2-3 days a week in the office depending on the role) for our office-based roles while delivering a seamless experience that is digitally and physically connected
• Wellbeing: Comprehensive benefit plans; flexible and supportive benefits for work-life balance: flexible vacation, two company-wide Mental Health Days Off; work from another location for up to a total of 8 weeks in a year, 4 of those weeks can be out of the country and the remaining in the country, Headspace app subscription; retirement, savings, tuition reimbursement, and employee incentive programs; resources for mental, physical, and financial wellbeing.
• Culture: Globally recognized and award-winning reputation for equality, diversity and inclusion, flexibility, work-life balance, and more.
• Learning & Development: LinkedIn Learning access; internal Talent Marketplace with opportunities to work on projects cross-company; Ten Thousand Coffees Thomson Reuters café networking.
• Social Impact: Ten employee-driven Business Resource Groups; two paid volunteer days annually; Environmental, Social and Governance (ESG) initiatives for local and global impact.
• Purpose Driven Work: We have a superpower that we’ve never talked about with as much pride as we should – we are one of the only companies on the planet that helps its customers pursue justice, truth and transparency. Together, with the professionals and institutions we serve, we help uphold the rule of law, turn the wheels of commerce, catch bad actors, report the facts, and provide trusted, unbiased information to people all over the world.
  
  
  

Do you want to be part of a team helping re-invent the way knowledge professionals work? How about a team that works every day to create a more transparent, just and inclusive future? At Thomson Reuters, we’ve been doing just that for almost 160 years. Our industry-leading products and services include highly specialized information-enabled software and tools for legal, tax, accounting and compliance professionals combined with the world’s most global news services – Reuters. We help these professionals do their jobs better, creating more time for them to focus on the things that matter most: advising, advocating, negotiating, governing and informing.

We are powered by the talents of 26,000 employees across more than 70 countries, where everyone has a chance to contribute and grow professionally in flexible work environments that celebrate diversity and inclusion. At a time when objectivity, accuracy, fairness and transparency are under attack, we consider it our duty to pursue them. Sound exciting? Join us and help shape the industries that move society forward.

Accessibility

As a global business, we rely on diversity of culture and thought to deliver on our goals. To ensure we can do that, we seek talented, qualified employees in all our operations around the world regardless of race, color, sex/gender, including pregnancy, gender identity and expression, national origin, religion, sexual orientation, disability, age, marital status, citizen status, veteran status, or any other protected classification under applicable law. Thomson Reuters is proud to be an Equal Employment Opportunity/Affirmative Action Employer providing a drug-free workplace.

We also make reasonable accommodations for qualified individuals with disabilities and for sincerely held religious beliefs in accordance with applicable law.

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More information about Thomson Reuters can be found on https://thomsonreuters.com.