Total VA(s) Needed: 1
Type of Account/Industry: Wellness
Target Start Date: Immediately
Workplace: Remote (Permanent Work from home set-up)
Schedule: Graveyard - time to be announced
Type of Employment: Full time (40 hours per week) Please take note that this is a temporary position to replace a VA that is currently on Maternity leave (will last for prolly 3-4 months with a high possibility of extension).
Perks of working at Telework PH:
- Basic salary of 30K+ 2K allowance (non-negotiable)
- Bonus and Incentives depending on Performance*
- Government mandated benefits
- OT Pay, Holiday Pay, 13th Month Pay, Night Differential Pay
- Paid Leaves (VL and SL) every month which are convertible to cash, after 1 year of service if unused*
- Life Accident Protection Plan under Sunlife with Tendopay, after 3 months of tenure*
- HMO upon regularization*
- Annual Salary Increase*
Responsibilities:
1. Utilize Asana project management software to organize tasks and streamline workflows.
2. Maintain document organization and file management systems to ensure easy access to important files and information.
3. Conduct research on various topics as needed, providing summaries and insights to support decision-making.
4. Maintain accountability on tasks and documents, following up as necessary to ensure deadlines are met.
5. Perform light bookkeeping tasks using QuickBooks, such as invoicing, expense tracking, and reconciliations.
6. Monitor and respond to social media engagement, providing timely and professional responses to inquiries and comments.
7. Assist with social media post scheduling and content creation, ensuring consistency and relevance across platforms.
8. Coordinate trip planning, including booking travel arrangements, accommodations, and itineraries.
9. Manage executive calendars and email accounts, scheduling meetings, coordinating appointments, and prioritizing incoming messages.
10. Provide general administrative support, including but not limited to data entry, transcription, and correspondence.
Qualifications:
1. Proven experience as an executive assistant or virtual assistant, preferably in a remote setting.
2. Proficiency in project management tools such as Asana.
3. Strong organizational skills and attention to detail.
4. Excellent written and verbal communication skills.
5. Ability to prioritize tasks and manage time effectively in a fast-paced environment.
6. Experience with QuickBooks or other accounting software is a plus.
7. Familiarity with social media platforms and basic content creation principles.
8. Ability to maintain confidentiality and exercise discretion when handling sensitive information.
9. Proficiency in Microsoft Office Suite and Google Workspace.
10. Can work in Mountain/Central time zone. Must be flexible for any schedule change.
11. Can start immediately
12. Must pass the minimum technical requirements below.
Technical Requirements for WFH:
1. Own pc or laptop with the ff. specs:
- A modern Quad-Core CPU (AMD Ryzen 3 or Intel i3 equivalent)
- 8GB of dedicated system memory
- Antivirus software is up to date
- Operating System is up to date (minimum: Windows 10 22H1/macOS 11.0)
2. Reliable internet connection
- 5 MPBS download and 3 MBPS upload internet bandwidth
Process:
1. Apply to this job.
2. If qualified or shortlisted, you will receive an assessment link from the recruitment team after 12 hours or on the next business day.
3. Initial Interview.
4. Final interview with the client.
5. Job offer/Contract will be sent.
*Terms and conditions apply.