Admin Assistant - Industrial Corrosion Company

This is a remote position.

Schedule

• Part-time, flexible hours
  
  

Client Timezone: Eastern Time (ET)

Client Overview

Join a dynamic industrial coatings company at the forefront of protective solutions for critical infrastructure. Our client is a leader in applying cutting-edge epoxies, polyureas, and specialized coatings to a wide range of industrial applications. From safeguarding massive processing tanks to fortifying expansive roofing systems, we’re on a mission to protect and preserve vital industrial assets. As we expand our reach and tackle increasingly complex projects, we’re seeking a detail-oriented professional to support our growth and help us secure new opportunities in this exciting field.

Job Description

Embark on an exciting journey as a Virtual Administrative Assistant in the thriving industrial coatings sector. This role offers a unique blend of market research, business development, and administrative support, allowing you to play a pivotal part in the company’s expansion. You’ll be at the forefront of identifying lucrative project opportunities, managing crucial communications, and streamlining operations. This position provides an excellent opportunity to develop your skills in a rapidly evolving industry while working with state-of-the-art coating technologies and contributing to the protection of critical infrastructure. If you’re passionate about making a tangible impact and thrive in a dynamic environment, this role offers the perfect platform to showcase your talents and grow your career.

Responsibilities

• Conduct daily monitoring of tender websites to uncover promising project opportunities in the industrial coatings realm
• Analyze and distill complex tender information into concise, actionable summaries for management review
• Develop and refine criteria for filtering opportunities, ensuring alignment with company capabilities and strategic goals
• Craft compelling social media content, with a focus on LinkedIn, to showcase completed projects and industry insights
• Manage and prioritize email communications, ensuring timely responses and efficient information flow
• Coordinate and maintain an organized calendar, scheduling appointments and setting reminders for critical deadlines
• Assist in travel arrangements for on-site project visits and client meetings
• Perform accurate data entry and maintain up-to-date customer records and marketing lists
• Create polished reports and presentation templates to support business development efforts
• Contribute to the continuous improvement of administrative processes and procedures
  
  

Requirements

• Exceptional attention to detail and analytical skills, with the ability to extract key information from complex documents
• Outstanding written and verbal communication skills in English, capable of crafting clear and concise summaries
• Proficiency in Microsoft Office suite and Google Workspace, with the ability to quickly adapt to new software tools
• Demonstrated experience with social media management, particularly LinkedIn, and an understanding of B2B content strategies
• Self-motivated with excellent time management skills and the ability to prioritize tasks effectively in a remote work environment
• Quick learner with a genuine interest in the industrial coatings industry and a desire to expand knowledge in this field
• Experience with tender websites, bid processes, or government contracting is highly advantageous
• Ability to work independently while maintaining strong communication with the team
• Flexibility to occasionally adjust working hours for team meetings and training sessions
• Associate’s or Bachelor’s degree in Business Administration, Marketing, or a related field is preferred but not required for candidates with relevant experience