Admin Assistant (AR - 02182025 - PTAA )
Salary undisclosed
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Position: Admin Assistant
Number of hours: 20 hours/week
Schedule: EST
Tasks required:
Number of hours: 20 hours/week
Schedule: EST
Tasks required:
- Manage, organize, and respond to email correspondence.
- Serve as the primary resource and support for the owner/CEO.
- Manage and coordinate the owner/CEO’s calendar, appointments, and scheduling needs.
- Perform data entry and maintain organized records.
- Input, organize, and manage documents.
- Communicate with suppliers via email in a professional manner.
- Occasionally make phone calls to suppliers for follow-ups and inquiries.
- Request and manage data from suppliers, ensuring accuracy and completeness.
- Draft, review, and edit correspondence as needed, ensuring professionalism and accuracy.
- Compile and organize data in Excel from raw sources.
- Pre-read and edit documents, including letters and emails, ensuring accuracy and professionalism.
- Assist with travel planning, including researching options, booking, and managing itineraries.
- Perform general administrative tasks including data entry, preparing reports, and maintaining documentation.
- Assist in crafting clear and concise communications, including emails, announcements and reports
- Perform other duties as needed
- Previous experience in an administrative or virtual assistant role.
- Advanced proficiency in both Spanish and English (written and spoken).
- Must be available for occasional Zoom video calls with the CEO/Manager.
- Ability to work in the EST (Miami) time zone.
- Strong organizational skills with the ability to manage multiple tasks efficiently.
- Proficiency in Microsoft Excel, email platforms, and general document editing tools.
- Familiarity with current technologies, like desktop sharing, cloud services and VoIP (GSuite, Zoom, Slack, Trello, etc.)
- Reliable internet connection and ability to make WiFi calls.
- High attention to detail and accuracy.
- Previous experience in administrative support is preferred.
- Knowledge of online calendars and scheduling (e.g. Google Calendar)
- Excellent phone, email and instant messaging communication skills
- Clear and concise communicator with effective English verbal and written communication skills
- Experience with basic social media management
- Strong analytical, and problem-solving skills
- Highly organized and detail-oriented; able to efficiently prioritize multiple tasks