Executive Assistant

As an Executive Assistant, you are responsible to provide effective and efficient administrative support to the President.

Responsibilities

• First point of contact for inquiries, receiving telephone calls and correspondence (including emails) and responding, directing or flagging them as appropriate
• E-mail management – as required by supported managers
• Diary management including the sorting and filtering of requests ensuring strategic priorities are met in a timely manner by understanding the business requirements
• Coordination and booking of national and international travel and associated itineraries
• Planning conferences, events, calls and meetings, including the logistical arrangements for multiple domestic and international requirements
• Identifying the need for and assisting in the preparation of agenda materials for meetings and the organization of speakers where required
• Documentation administration: collation of business review packs and creating and updating PowerPoint presentations.
• Research and prepare draft responses to internal and external communications.

Qualifications

• Bachelor's degree or equivalent experience
• Proficient in Microsoft Office suite
• A high level of professionalism and integrity; represents the company and the President with absolute expertise and tact.
• Experience in managing multiple priorities, administrative coordination, and logistics
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• Strong written and verbal communication skills