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Job Title: Part-Time Portfolio Manager / Virtual Manager
Job Description:
We are seeking a highly organized and proactive Part-Time Portfolio Manager/Virtual Manager to join our dynamic team. This role will support our day-to-day operations, ensuring smooth communication and task management across departments. You will be responsible for managing key administrative tasks, including calendar and meeting management, internal coordination, and reporting, as well as assisting with other administrative duties as needed.
Priority Tasks:
- Meeting Scheduling & Calendar Management: Coordinate and schedule meetings efficiently, ensuring all parties are informed and prepared.
- Immediate Follow-Up: Ensure timely follow-up on pending tasks, responses, or decisions.
- Creating Excel Spreadsheets: Prepare and maintain spreadsheets to track progress, metrics, or project status.
- Internal Coordination: Communicate with department managers to get status updates, track project milestones, and address any errors or delays; utilize existing templates for reporting.
- Task Management with Notion: Organize and prioritize daily tasks using Notion to ensure all projects are on track.
- Tasks in SharePoint: Manage tasks and updates in SharePoint, ensuring all documentation is properly stored and accessible.
Downtime Tasks (Training Provided):
- Financial Report Assistance: Help the Financial Controller by pulling reports from QuickBooks when needed.
- Follow-Up & Prospecting Calls: Potentially assist with follow-up calls and prospecting efforts to ensure ongoing business development.
Skills & Qualifications:
- Excellent organizational and time-management skills
- Event Management experience is a PLUS
- Proficiency in Microsoft Excel, SharePoint, and Notion
- Familiarity with Event Management, such as contract & schedule management.
- Strong communication skills for interacting with internal teams
- Ability to follow through and ensure tasks are completed on time
- A proactive attitude, with the ability to anticipate needs and respond quickly
- Ability to learn new software/tools (training on specific tasks will be provided) Ex: DJ Event Planner
Schedule & Hours: US TIMEZONE, PST
Compensation: $8 PER HOUR