Executive Assistant & Office Admin

The Executive Assistant & Office Administrator will provide high-level administrative and executive support to senior management while ensuring the efficient operation of the office. This role requires exceptional organizational skills, attention to detail, and the ability to handle multiple priorities in a fast-paced environment.

Key Responsibilities:

Executive Support:

• Manage executives’ schedules, appointments, and travel arrangements.
• Prepare reports, presentations, and correspondence on behalf of senior management.
• Handle confidential information with professionalism and discretion.
• Serve as a key point of contact between executives and internal/external stakeholders.
• Coordinate and facilitate meetings, including agenda preparation and minutes-taking.

Office Administration:

• Oversee daily office operations, ensuring smooth workflow and efficiency.
• Manage office supplies, vendor relations, and procurement processes.
• Coordinate office maintenance, repairs, and IT support requests.
• Assist in planning and organizing corporate events, meetings, and conferences.
• Ensure compliance with company policies and procedures.

Coordination & Support:

• Process expense reports, reimbursements, and budget tracking.
• Support HR functions, including onboarding and employee engagement activities.
• Maintain accurate records, files, and documentation for reference.
• Provide administrative support to various departments as needed.

Qualifications:

• Bachelor’s degree in Business Administration, Office Management, or a related field.
• Minimum of 5 years of experience as an Executive Assistant, Office Administrator, or similar role.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent communication and interpersonal skills.
• High level of professionalism, discretion, and attention to detail.
• Ability to multitask and work under pressure in a dynamic environment.