Employee Experience Coordinator

Description

We are looking for a hardworking, self-motivated, and confident team member with excellent communication skills to join our ever-expanding team as an Employee Experience Coordinator. This role is fully onsite based out of our Muntinlupa City, Philippines office. Previous experience in a similar role is desirable. The ideal candidate will possess the ability to work well under pressure, problem solve, and be confident communicating with team members and management.

ResponsibilitiesAdministration

• Request relevant tax forms from external Accountant to be prepared in advance and on time for all recurring and one-off payments. Present these to Operations Director to review and sign.
• Act as a runner to the bank whenever there are cheques to encash or passbooks to update.
• Prepare monthly summary for both Finance Team and external Accountant that covers all expenses during the month – cash expenses, credit card statements, and supporting receipts.
• Act as first point of contact and liaison for external suppliers and service providers with the aim of getting offers and quotations. Submit these to the Operations Director and People & Culture team for review.
• Organize office visit related items such as accommodations, food, and transport for out of town guests.
• Liaise with Housekeeper for the procurement of relevant office pantry supplies and cleaning materials. Maintain office cleanliness on days when Housekeeper is absent, including disposing of garbage, cleaning the pantry, placing plates, glasses, and cutlery in the dishwasher, and then removing and organizing them in the cabinet.
• Ensure that the office is up to date with the annual business permit and fire certificate.
• Ensure that the pest control, sanitation/disinfection and aircon preventive maintenance are done on schedule.
• Check office fixtures and coordinate any repairs needed with the building maintenance/admin.
• Implement channels for continuous feedback and ensure timely responses to employee concerns.
  
  

In-Person Experience – Event Planning, Office & Logistics

• Plan company events along with People & Culture department, including venue selection, catering, decorations, transportation, and logistics. Oversee in-person experience(s) as the office manager.
• Coordinate logistics for internal events and meetings, including catering and meeting space reservation, as needed.
• Collaborate with third-party vendors to ensure a comfortable and functional work environment for remote employees who need a physical place to work.
  
  

Employee Engagement & Retention:

• Coordinate with team on employee engagement programs, including team-building activities, wellness initiatives, and social events.
• Oversee a Moments that Matter budget. Sending gifts, arrangements, cards to celebrate and recognize high performing individuals.
  
  

Qualifications

• Experience with customer service and/or employee-facing talent management
• Proven experience in administration, employee engagement, HR, or related roles
• Ability to work with multiple stakeholders with varying interpersonal styles, backgrounds, and roles
• Excellent communication and interpersonal skills
• Strong organizational and project management abilities
• Ability to work independently and collaboratively in a fast-paced environment
• Proficiency in Microsoft Office Suite
  
  

We are focused on building a diverse and inclusive workforce. If you’re excited about this role, but do not meet 100% of the qualifications listed above, we encourage you to apply. While we try to be thorough with our job descriptions, not everything about you as a candidate can be condensed into a list of bullet points.

About Veson Nautical

We are a team of multi-cultural, multi-disciplined professionals that are dedicated to making our clients successful and charting a new, innovative course for the commercial marine industry. Veson Nautical employs a staff of extremely capable creators and innovators all focused on meeting the goals of our clients. We invest extensively in employee development and experience to maintain focus and enthusiasm. The Veson Nautical team is made up of a dynamic blend of engineers, artists, sailors, teachers, brokers, bankers, traders, consultants, and customer service experts.

Veson Nautical is a successful, rapidly growing global software company. Our clients are the world’s leading commercial maritime owners, operators and commodity trading companies. Veson’s solutions enable our clients to identify new opportunities and proactively manage their business to make more profitable decisions. With offices in London, Singapore, Tokyo and Houston and headquarters in Boston, USA, Veson Nautical is a dynamic organization with a committed team of professionals. Dedicated to ensuring the highest levels of client satisfaction, Veson Nautical brings decades of experience, technical knowledge, enthusiasm and commitment to clients around the world. The combination of exceptional market growth and leading market position make this a superb opportunity for the right candidate.