Procurement Operations Specialist
Salary undisclosed
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Position Summary
The Procurement Operations Specialist is responsible for the implementation of procure to pay strategies, processes and activities to efficiently meet the operational requirements of the Company. This role assists and supports on the successful implementation and execution of strategic sourcing and contracting strategies, processes and activities by integration and leveraging of spend and opportunities across the facilities in collaboration with various stakeholders to deliver significant savings and efficient operational services in support of Company’s targets.
Roles and Responsibilities
- Executes procurement activities particularly on Operations and Maintenance Items (within the assigned Site and across any/all Sites of Thermal BU) from receipt of an approved and complete Purchase Requisition (PR) or offline requirements (e.g. logistics, scrap disposal, advance sourcing, etc.) in accordance with policies and procedures
- Collaborates with other PO team members across Thermal BU sites/other BUs and proponents to leverage and take advantage of economies of scale and align processes
- Conducts due diligence (when needed), together with proponents and relevant subject matters, to check and evaluate vendor’s facilities prior making a purchase and/or as part of the accreditation process
- Endorses to business services new suppliers for accreditation or existing vendors for re-accreditation by preparing recommendations and submits to PO Supervisor/Manager for approval
- Participates in the opportunity identification and analysis being conducted by the PO supervisor
- Executes contracting plans/initiatives as identified in the opportunity analysis and as assigned by the PO supervisor
- Collaborates with Business Services team for performance reports, spend, commodity, market analytics, etc. to generate value in terms of savings and operational efficiency
- Conducts supply chain risk analysis to ensure continuity of supply and other identified supply chain risks are mitigated
- Coordinates with insurers/forwarders/brokers/logistics services providers for the proper transport and handling of goods
- Handles bidding for scrap disposal, award and coordinates with Payables and Warehouse for the successful execution of the disposal
- Works with Procurement Operations Specialist and Procurement Operations Supervisors and CMSS to facilitate collaboration meetings with internal and external stakeholders to ensure alignment of targets
- Fosters professional and good relationships with suppliers which includes resolving supplier, delivery, payment and other contractual issues
- Prepares request for payments (RFPs) and ensure said RFPs are aligned with contracts/agreed rates (e.g. logistics, brokerage, etc.)
- Coordinates with suppliers and controllership for payment processing and issues
- Coordinates with the SCM Business Services (SBS) team on Vendor Accreditation and Performance Management concerns
- Implements and executes realization of benefits from supply and service agreements (SSAs) executed by the Category Management and Strategic Sourcing (CMSS) team by utilizing these agreements
- Collaborates with CMSS team for the required SSAs which can improve operational excellence and provides any improvements and feedback on SSAs
- Supports continuous improvement opportunities and process governance initiatives
- Supports supply chain chain organizational capability consistent with Thermal BU’s objectives
- Submits regular progress reports to the whole SCM group to ensure alignment of objectives
- Supports SCM teams to attain their targets and objectives
- Performs other tasks and responsibilities that may be assigned
- Prepares the annual training budget as input for Personnel Cost
- Deliver the relevant administrative, human resources and other support functions inherent and expected from a team leader
- Extend relevant support to other departments such as, but not limited to cascading and/or adopting initiatives, programs, projects and activities
- Conforms to the company’s Quality, Environmental, Occupational Health and Safety, and Information Security Management Systems policies, standards, procedures, and guidelines based on ISO 9001, ISO 14001, OHSAS 18001, and ISO 27001 Standards
- Reports Environmental, Occupational Health and Safety, and Information Security events/incidents or potential events, or other security risks to the organization/ committees-in-charge
- Protects information assets from unauthorized access, disclosure, modification, destruction, or interference in accordance with ISMS policies. Maintains availability, confidentiality, and integrity of documents
- Performs other tasks and responsibilities that may be assigned
Qualifications
- Professional: At least 2 years' experience in any Supply Chain-related fields, preferably in Purchasing/Buying and/or other Procurement functions
- Education: Any 4-year business related or Engineering related courses
Position Summary
The Procurement Operations Specialist is responsible for the implementation of procure to pay strategies, processes and activities to efficiently meet the operational requirements of the Company. This role assists and supports on the successful implementation and execution of strategic sourcing and contracting strategies, processes and activities by integration and leveraging of spend and opportunities across the facilities in collaboration with various stakeholders to deliver significant savings and efficient operational services in support of Company’s targets.
Roles and Responsibilities
- Executes procurement activities particularly on Operations and Maintenance Items (within the assigned Site and across any/all Sites of Thermal BU) from receipt of an approved and complete Purchase Requisition (PR) or offline requirements (e.g. logistics, scrap disposal, advance sourcing, etc.) in accordance with policies and procedures
- Collaborates with other PO team members across Thermal BU sites/other BUs and proponents to leverage and take advantage of economies of scale and align processes
- Conducts due diligence (when needed), together with proponents and relevant subject matters, to check and evaluate vendor’s facilities prior making a purchase and/or as part of the accreditation process
- Endorses to business services new suppliers for accreditation or existing vendors for re-accreditation by preparing recommendations and submits to PO Supervisor/Manager for approval
- Participates in the opportunity identification and analysis being conducted by the PO supervisor
- Executes contracting plans/initiatives as identified in the opportunity analysis and as assigned by the PO supervisor
- Collaborates with Business Services team for performance reports, spend, commodity, market analytics, etc. to generate value in terms of savings and operational efficiency
- Conducts supply chain risk analysis to ensure continuity of supply and other identified supply chain risks are mitigated
- Coordinates with insurers/forwarders/brokers/logistics services providers for the proper transport and handling of goods
- Handles bidding for scrap disposal, award and coordinates with Payables and Warehouse for the successful execution of the disposal
- Works with Procurement Operations Specialist and Procurement Operations Supervisors and CMSS to facilitate collaboration meetings with internal and external stakeholders to ensure alignment of targets
- Fosters professional and good relationships with suppliers which includes resolving supplier, delivery, payment and other contractual issues
- Prepares request for payments (RFPs) and ensure said RFPs are aligned with contracts/agreed rates (e.g. logistics, brokerage, etc.)
- Coordinates with suppliers and controllership for payment processing and issues
- Coordinates with the SCM Business Services (SBS) team on Vendor Accreditation and Performance Management concerns
- Implements and executes realization of benefits from supply and service agreements (SSAs) executed by the Category Management and Strategic Sourcing (CMSS) team by utilizing these agreements
- Collaborates with CMSS team for the required SSAs which can improve operational excellence and provides any improvements and feedback on SSAs
- Supports continuous improvement opportunities and process governance initiatives
- Supports supply chain chain organizational capability consistent with Thermal BU’s objectives
- Submits regular progress reports to the whole SCM group to ensure alignment of objectives
- Supports SCM teams to attain their targets and objectives
- Performs other tasks and responsibilities that may be assigned
- Prepares the annual training budget as input for Personnel Cost
- Deliver the relevant administrative, human resources and other support functions inherent and expected from a team leader
- Extend relevant support to other departments such as, but not limited to cascading and/or adopting initiatives, programs, projects and activities
- Conforms to the company’s Quality, Environmental, Occupational Health and Safety, and Information Security Management Systems policies, standards, procedures, and guidelines based on ISO 9001, ISO 14001, OHSAS 18001, and ISO 27001 Standards
- Reports Environmental, Occupational Health and Safety, and Information Security events/incidents or potential events, or other security risks to the organization/ committees-in-charge
- Protects information assets from unauthorized access, disclosure, modification, destruction, or interference in accordance with ISMS policies. Maintains availability, confidentiality, and integrity of documents
- Performs other tasks and responsibilities that may be assigned
Qualifications
- Professional: At least 2 years' experience in any Supply Chain-related fields, preferably in Purchasing/Buying and/or other Procurement functions
- Education: Any 4-year business related or Engineering related courses