Purchasing Manager
Salary undisclosed
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Job Description
PRIMARY RESPONSIBILITIES:
PRIMARY RESPONSIBILITIES:
- Assist in coordinating purchasing activities for food, beverage, general, and operating equipment to ensure efficiency and cost-effectiveness.
- Collaborate with the Director of Food and Beverage/Executive Chef to prepare purchase specifications and maintain quality standards.
- Liaise with department heads to understand individual department requirements and establish economical order quantities and par stock levels.
- Maintain vendor relationships and monitor quality control systems to uphold standards of quality and hygiene.
- Conduct market surveys to explore new products and obtain competitive quotes.
- Coordinate with the Head Store Keeper for storage and issuance of goods and equipment.
- Assist in setting par stocks and reorder points for main store items.
- Represent the Purchasing Department in the Hotel’s Executive Committee meetings.
- Keep management and department heads informed of price variances, costing, and supplier information.
- Control inventory levels and manage purchase requests, ensuring competitive pricing and prompt payment.
- Coordinate month-end stock takes and ensure compliance with hotel policies and procedures.
- Update the Departmental Operations Module to maintain accurate records and information.
- Minimize hotel expenses through effective purchasing practices and obtaining competitive prices.
- Monitor daily hotel expenditure and strive to optimize inventory turnover
- Ensure proper storage and rotation of inventoried items to minimize wastage and spoilage.
- Monitor departmental costs and recommend measures for cost control
- Prepare reports, costings, and statements as required by the Financial Controller
- Implement operating and control procedures to ensure proper accounting of goods movement.
- Maintain department records and forms according to hotel policies and procedures
- Ensure timely and accurate data entry into computer systems.
- Establish an efficient vendor/general filing system.
- Keep management updated on new products and maintain supplier records
- Participate in employee selection processes in coordination with HR
- Ensure discipline and punctuality within the department
- Plan and implement effective skills training programs
- Foster a cohesive team environment and ensure employee welfare and safety
- Conduct regular department briefings and discussions on operations
- Ensure employee compliance with hotel rules and regulations
- Attend morning briefings and carry out other duties as assigned.
- Perform Duty Manager duties as scheduled.
- Respond to changes as dictated by the hotel.
- Maintain effective communication with all hotel departments.
- Foster positive working relationships with colleagues and other departments.
- Report to the Director of Finance for day-to-day operations.
- Coordinate with all departments to streamline processes.
- Interact with suppliers to secure the best products at competitive prices.
- Assume additional responsibilities in the absence of the Purchasing Manager.
- Engage in continuous learning through personal development initiatives.
- Perform any other duties as assigned by superiors.
- Represent Dusit’s brand and values at all times.
- Deliver exceptional guest experiences and promote Thai graciousness.
- Communicate and fully embracing the Company’s culture (our Vision, our Mission and our Values), leads by example and cascade to all your subordinates. – “Proud to belong and to contribute”
- Ensure confidentiality and secure storage of all intellectual property and data bases, both hard copy and electronic. Adhere to Dusit Internet and E-mail policy. Ensure Hotel, Customer and Staff information or transactions are kept confidential during or after employment with the company.
- Minimum education of Bachelor degree in Business Administration or relevant discipline
- Thorough purchasing experience at least 5 years with a minimum of 2 years in managerial level. Exposure in a hospitality business is a must
- Possess ability to deal and negotiate with vendors and suppliers effectively.
- Have good English communication skills both in written and spoken
- Computer literate
- Posses professional disposition with excellent communication and interpersonal skills