Senior Executive Assistant
EA Job Summary
We are seeking a proactive and experienced Offshore Executive Assistant (EA) to provide comprehensive administrative support to our National Operations Manager who also assists with new client onboarding. This role is pivotal in facilitating smooth operations and ensuring effective communication within the company. The ideal candidate will possess exceptional organizational skills, attention to detail, and the ability to handle confidential information with discretion. The EA will play a key role in managing schedules, coordinating meetings, preparing reports, and maintaining seamless communication between internal teams and external stakeholders.
Key Responsibilities:
- Manage complex calendars, schedules, and coordinate meetings.
- Serve as primary contact for stakeholders, handling communications professionally.
- Prepare and edit documents, presentations, and reports.
- Assist with projects, client onboarding, data cleansing, and departmental initiatives.
- Be able to coordinate and facilitate meetings individually.
- Conduct research, compile data, and prepare reports.
- Maintain confidential files and handle sensitive information.
- Anticipate needs and streamline processes for productivity.
- Collaborate with other EAs for seamless coordination.
- Ensure timely meetings, compile monthly statistics, and pay invoices.
Required Skills and Qualifications:
- Experience as an executive assistant or similar role.
- Exceptional organizational and time management skills.
- Strong written and verbal communication skills.
- Fluent English communication skills (both written and spoken) required.
- Comprehensive Microsoft Office Suite.
- Ability to maintain confidentiality.
- High initiative and proactive problem-solving.
- Experience in operations, client onboarding, or customer success is a plus.
- Strong emotional intelligence and teamwork skills.
- Punctual, accurate, and accountable.
- Familiarity with ERP systems and Abco processes.
- Ability to align with core values and make decisions for management.
- Fast and accurate typing skills required for meeting note taking.
Incentives:
We have launched our Growth by Sharing (GBS) initiative. This is a company-wide bonus program based on performance exceeding our EBITDA profit targets. If we achieve our business targets, 33% of all amounts above the target will be shared among all staff, uncapped. GBS aims to foster a shareholder mindset across all Abco team members, promoting long-term thinking, return on investment, efficiencies, culture improvement, and individual rewards for outstanding achievements. If your performance aligns with our core values, we will be thrilled to include you in this program.
Core Values:
To be considered for this position, you must demonstrate attributes in line with our Core Values:
- We not I: Be a team player.
- Fast Fix: Resolve issues the first time.
- Own It: Follow tasks through to completion.
- Always Hungry: Always strive for more.
Working Conditions:
- Full-time position, Monday through Friday, with occasional overtime required based on business needs.
- Fast-paced and dynamic office environment with frequent interactions with senior executives and department heads.
- Opportunity for professional development and growth within the organization.
- Adaptability to travel interstate if the need arises.
If you are a proactive, detail-oriented professional who thrives in a dynamic environment and shares our commitment to excellence, we encourage you to apply.
EA Job Summary
We are seeking a proactive and experienced Offshore Executive Assistant (EA) to provide comprehensive administrative support to our National Operations Manager who also assists with new client onboarding. This role is pivotal in facilitating smooth operations and ensuring effective communication within the company. The ideal candidate will possess exceptional organizational skills, attention to detail, and the ability to handle confidential information with discretion. The EA will play a key role in managing schedules, coordinating meetings, preparing reports, and maintaining seamless communication between internal teams and external stakeholders.
Key Responsibilities:
- Manage complex calendars, schedules, and coordinate meetings.
- Serve as primary contact for stakeholders, handling communications professionally.
- Prepare and edit documents, presentations, and reports.
- Assist with projects, client onboarding, data cleansing, and departmental initiatives.
- Be able to coordinate and facilitate meetings individually.
- Conduct research, compile data, and prepare reports.
- Maintain confidential files and handle sensitive information.
- Anticipate needs and streamline processes for productivity.
- Collaborate with other EAs for seamless coordination.
- Ensure timely meetings, compile monthly statistics, and pay invoices.
Required Skills and Qualifications:
- Experience as an executive assistant or similar role.
- Exceptional organizational and time management skills.
- Strong written and verbal communication skills.
- Fluent English communication skills (both written and spoken) required.
- Comprehensive Microsoft Office Suite.
- Ability to maintain confidentiality.
- High initiative and proactive problem-solving.
- Experience in operations, client onboarding, or customer success is a plus.
- Strong emotional intelligence and teamwork skills.
- Punctual, accurate, and accountable.
- Familiarity with ERP systems and Abco processes.
- Ability to align with core values and make decisions for management.
- Fast and accurate typing skills required for meeting note taking.
Incentives:
We have launched our Growth by Sharing (GBS) initiative. This is a company-wide bonus program based on performance exceeding our EBITDA profit targets. If we achieve our business targets, 33% of all amounts above the target will be shared among all staff, uncapped. GBS aims to foster a shareholder mindset across all Abco team members, promoting long-term thinking, return on investment, efficiencies, culture improvement, and individual rewards for outstanding achievements. If your performance aligns with our core values, we will be thrilled to include you in this program.
Core Values:
To be considered for this position, you must demonstrate attributes in line with our Core Values:
- We not I: Be a team player.
- Fast Fix: Resolve issues the first time.
- Own It: Follow tasks through to completion.
- Always Hungry: Always strive for more.
Working Conditions:
- Full-time position, Monday through Friday, with occasional overtime required based on business needs.
- Fast-paced and dynamic office environment with frequent interactions with senior executives and department heads.
- Opportunity for professional development and growth within the organization.
- Adaptability to travel interstate if the need arises.
If you are a proactive, detail-oriented professional who thrives in a dynamic environment and shares our commitment to excellence, we encourage you to apply.