Corporate Event Coordinator (Telecom)

Company Description

AireSpring is an award-winning provider of Cloud Communications and Managed Connectivity Solutions. AireSpring provides next-generation communications solutions including AireContact, AirePBX - Business VoIP Phone Systems, SIP Trunking, MPLS, and Dedicated Internet Access.

AireSpring has received numerous third-party industry awards: "Product of the Year", "Best Telecom Deal," "Best in Show," and "Top Channel Program."

AireSpring is a privately held, debt-free, and renowned in the industry for delivering a broad range of innovative cloud communication and connectivity solutions at competitive rates.

Job Description

We are seeking a detail-oriented Corporate Event Coordinator to oversee the planning, execution, and success of a wide range of corporate event.

Qualifications

• Proven experience in event coordination or a similar role.
• Strong understanding of event logistics, AV equipment, and inventory management.
• Excellent organizational, problem-solving, and multitasking skills.
• Outstanding communication and interpersonal abilities to collaborate with diverse stakeholders.
• Demonstrated ability to remain calm under pressure and adapt to changing circumstances.
• Knowledge of bookkeeping and accounting principles.
• Familiarity with planning a wide variety of events and anticipating potential challenges.
  
  

Core Competencies:

• Microsoft Office Suite, especially Excel.
• Establish and maintain strong relationships with vendors and venues.
• Plan and manage event details such as timelines, attendee lists, and logistics.
• Develop accurate cost estimates, manage expenses, and ensure budgets are adhered to.
• Proactively address potential issues and devise contingency plans.
  
  

Additional Information

Key Responsibilities:

• Oversee all aspects of event planning and management, including logistics, budgeting, and vendor coordination.
• Create purchase orders, manage invoices, and support event promotion through email and social media campaigns.
• Conduct venue research, coordinate booth shipments, and manage event setup and teardown, including AV equipment and staffing.
• Develop and maintain event timelines, ensuring milestones are met and resources are allocated effectively.
• Build strong relationships with vendors, venues, and other external partners.
• Price and order materials such as furniture, carpeting, labor, and audiovisual equipment to meet event needs.
• Serve as the primary point of contact for attendees, vendors, sales teams, and internal stakeholders.
• Monitor live event activities, addressing and resolving issues in real-time.
• Track event costs, maintain budgets, and ensure timely deposits and invoice payments.
• Prepare post-event reports to assess performance and identify opportunities for improvement.
• Handle other duties as assigned by management.
• Follow SOC2 protocols to ensure compliance with security, privacy, and data protection standards during event planning and execution.

Company Description

AireSpring is an award-winning provider of Cloud Communications and Managed Connectivity Solutions. AireSpring provides next-generation communications solutions including AireContact®, AirePBX® - Business VoIP Phone Systems, SIP Trunking, MPLS, and Dedicated Internet Access.

AireSpring has received numerous third-party industry awards: "Product of the Year", "Best Telecom Deal," "Best in Show," and "Top Channel Program."

AireSpring is a privately held, debt-free, and renowned in the industry for delivering a broad range of innovative cloud communication and connectivity solutions at competitive rates.

Job Description

We are seeking a detail-oriented Corporate Event Coordinator to oversee the planning, execution, and success of a wide range of corporate event.

Qualifications

• Proven experience in event coordination or a similar role.
• Strong understanding of event logistics, AV equipment, and inventory management.
• Excellent organizational, problem-solving, and multitasking skills.
• Outstanding communication and interpersonal abilities to collaborate with diverse stakeholders.
• Demonstrated ability to remain calm under pressure and adapt to changing circumstances.
• Knowledge of bookkeeping and accounting principles.
• Familiarity with planning a wide variety of events and anticipating potential challenges.
  
  

Core Competencies:

• Microsoft Office Suite, especially Excel.
• Establish and maintain strong relationships with vendors and venues.
• Plan and manage event details such as timelines, attendee lists, and logistics.
• Develop accurate cost estimates, manage expenses, and ensure budgets are adhered to.
• Proactively address potential issues and devise contingency plans.
  
  

Additional Information

Key Responsibilities:

• Oversee all aspects of event planning and management, including logistics, budgeting, and vendor coordination.
• Create purchase orders, manage invoices, and support event promotion through email and social media campaigns.
• Conduct venue research, coordinate booth shipments, and manage event setup and teardown, including AV equipment and staffing.
• Develop and maintain event timelines, ensuring milestones are met and resources are allocated effectively.
• Build strong relationships with vendors, venues, and other external partners.
• Price and order materials such as furniture, carpeting, labor, and audiovisual equipment to meet event needs.
• Serve as the primary point of contact for attendees, vendors, sales teams, and internal stakeholders.
• Monitor live event activities, addressing and resolving issues in real-time.
• Track event costs, maintain budgets, and ensure timely deposits and invoice payments.
• Prepare post-event reports to assess performance and identify opportunities for improvement.
• Handle other duties as assigned by management.
• Follow SOC2 protocols to ensure compliance with security, privacy, and data protection standards during event planning and execution.