Personal Assistant

This is a remote position.

Full-time (40 hours a week)

Mon - Fri 8 AM- 4 PM (PST) includes 1h unpaid break

Job Description

Step into a dynamic role as a Personal Assistant in a fast-paced, high-impact coaching environment. This position offers a unique opportunity to be at the heart of a growing business, supporting a visionary coach who’s shaping the future of executive leadership. You’ll be instrumental in streamlining operations, managing critical communications, and ensuring the smooth running of day-to-day activities. This role is perfect for a proactive, detail-oriented professional who thrives in a dynamic environment and is passionate about contributing to the success of both the business and its high-profile clients. You’ll have the chance to develop your skills, gain invaluable insights into the world of executive coaching, and play a crucial role in the company’s expansion.

Responsibilities

• Orchestrate a complex calendar, expertly managing appointments and coordinating high-stakes meetings with top-tier executives
• Serve as the primary point of contact, handling sensitive communications and maintaining discretion with confidential information
• Conduct in-depth research on various business topics, preparing insightful briefs to support coaching sessions and business development
• Craft compelling presentations and reports, translating complex ideas into clear, impactful visuals
• Take charge of meeting preparations, including creating agendas, compiling materials, and capturing detailed minutes
• Streamline administrative processes, identifying opportunities for improvement and implementing efficient solutions
• Assist with financial tasks such as expense reporting and invoice processing, ensuring accuracy and timeliness
• Anticipate needs and proactively resolve potential issues before they arise, maintaining a smooth operational flow
  
  

Requirements

• Proven track record as a high-performing Personal Assistant, ideally in a professional services or coaching environment
• Exceptional organizational skills with a talent for juggling multiple priorities in a fast-paced setting
• Outstanding written and verbal communication abilities, with the finesse to interact professionally with C-suite executives
• Advanced proficiency in Microsoft Office suite and a quick learner when it comes to new software tools
• Demonstrated ability to handle confidential information with the utmost discretion and integrity
• Sharp problem-solving skills and a proactive mindset, always thinking two steps ahead
• Flexibility to adapt to changing priorities and thrive in an evolving business environment
• Bachelor’s degree preferred, with a strong interest in business, psychology, or related fields
• Enthusiasm for personal development and a passion for supporting others in their growth journey

This is a remote position.

Full-time (40 hours a week)

Mon - Fri 8 AM- 4 PM (PST) includes 1h unpaid break

Job Description

Step into a dynamic role as a Personal Assistant in a fast-paced, high-impact coaching environment. This position offers a unique opportunity to be at the heart of a growing business, supporting a visionary coach who’s shaping the future of executive leadership. You’ll be instrumental in streamlining operations, managing critical communications, and ensuring the smooth running of day-to-day activities. This role is perfect for a proactive, detail-oriented professional who thrives in a dynamic environment and is passionate about contributing to the success of both the business and its high-profile clients. You’ll have the chance to develop your skills, gain invaluable insights into the world of executive coaching, and play a crucial role in the company’s expansion.

Responsibilities

• Orchestrate a complex calendar, expertly managing appointments and coordinating high-stakes meetings with top-tier executives
• Serve as the primary point of contact, handling sensitive communications and maintaining discretion with confidential information
• Conduct in-depth research on various business topics, preparing insightful briefs to support coaching sessions and business development
• Craft compelling presentations and reports, translating complex ideas into clear, impactful visuals
• Take charge of meeting preparations, including creating agendas, compiling materials, and capturing detailed minutes
• Streamline administrative processes, identifying opportunities for improvement and implementing efficient solutions
• Assist with financial tasks such as expense reporting and invoice processing, ensuring accuracy and timeliness
• Anticipate needs and proactively resolve potential issues before they arise, maintaining a smooth operational flow
  
  

Requirements

• Proven track record as a high-performing Personal Assistant, ideally in a professional services or coaching environment
• Exceptional organizational skills with a talent for juggling multiple priorities in a fast-paced setting
• Outstanding written and verbal communication abilities, with the finesse to interact professionally with C-suite executives
• Advanced proficiency in Microsoft Office suite and a quick learner when it comes to new software tools
• Demonstrated ability to handle confidential information with the utmost discretion and integrity
• Sharp problem-solving skills and a proactive mindset, always thinking two steps ahead
• Flexibility to adapt to changing priorities and thrive in an evolving business environment
• Bachelor’s degree preferred, with a strong interest in business, psychology, or related fields
• Enthusiasm for personal development and a passion for supporting others in their growth journey