Air Operations Associate III

At DB Schenker, you are part of a global logistics network that connects the world. A network that allows you to shape your career by encouraging you to contribute and truly make a difference. With more than 76,000 colleagues worldwide, we welcome diversity and thrive on individual backgrounds, perspectives and skills. Together as one team, we are Here to move.

Import - Agents Buy Permit

• Load buy permit into WFS
• Create shipment in the system from start to end
• Fill invoice preparation for billing
• Fill in shipment details in WFS
  
  

Retrieve invoices and send to forwarder/consignee

Import - Shipment Creation

• Retrieve shipment from SWORD in the system
• Ensure data in the system tallies with HAWB/Invoice
• Enter billing charges
• Enter details into WFS
• Trigger Printing of Documents
• Inform counterpart once done
  
  

Import - Transshipment

• Retrieve shipment from SWORD in the system or shipment creation
• Ensure the system information tallies with HAWB/Invoice
• Inform counterpart once done
  
  

Import - Agent Clearance

• Shipment creation and Track and Trace event update in the system
• Indicate required information on HAWB
• Print, Upload and Send documents for permit declaration
• Request for payment approval
• Preparation of Agent Clearance list
  
  

Export - Execution of HAWBs

• Enter booking number into the system and check if shipper/consignee addresses and dimensions are correct
• Enter accounting, handling and additional information if required.
  
  

Export - Ensure Accurate Execution of Shipping Instruction

• Check if rates in the system tally with rates in Shipping Instruction and amend if necessary.
  
  

Export - Event Task

• Update milestones/events of each shipment based on available sources and ensure that SLA is respected.
• Manage relationship with stakeholders through regular engagement and handling of day-to-day transactions.
• Train new members and conduct process refresher/alignment training.
  
  

Admin Role

• Monitors emails & request and distributed to the team members.
• Audits the work of the team and ensure that each work is processed timely and accurately.
• Responsible for creating/updating standard process manuals (DTP)
• Prepare and present analyses of reports and review of documentations
• Conduct and/or participate in Performance Review meetings
• Handle escalations or operational issues using relevant data
• Train new members and conduct process refresher/alignment training.
• Drives process improvement initiatives through process standardization and best practice sharing
• Manage relationship with stakeholders through regular engagement and handling of day-to-day transactions.
• Supports Leads for administrative functions, Reporting, Group Coordination, Improvement Initiatives, and Projects that are needed to accomplish team’s targets and objectives.
• High Analytical skills with high attention to detail
• Good planning skills and high focus on task execution
• High coordination skills and task/process oriented
• Makes clear and effective oral presentations to individuals and groups
• Provide effective communication with all organizational levels to keep lines of communication open to minimize conflict
• Must be a graduate of a bachelor’s degree in any Business Field
• Has Background in the Freight Forwarding Industry. Knows Air Operations is a plus.
• Communicates effectively (verbal and written)
• High attention to detail
• Team Player
• Can prioritize and manage multiple tasks
• Good coordination skills and task/process oriented
• Flexible and ability to work with minimal supervision
• Confident in Speaking with Foreign Counterparts.
• Engages the team and others in the organization
• Contributes to Process Improvement
• Has experience in a Shared Service of the same industry
• Understands Logistic and Freight Forwarding terms and is familiar with Shipping Documents.
  
  

To be considered for this position you must have valid rights to work and live in Philippines.

At DB Schenker, you are part of a global logistics network that connects the world. A network that allows you to shape your career by encouraging you to contribute and truly make a difference. With more than 76,000 colleagues worldwide, we welcome diversity and thrive on individual backgrounds, perspectives and skills. Together as one team, we are Here to move.

Import - Agents Buy Permit

• Load buy permit into WFS
• Create shipment in the system from start to end
• Fill invoice preparation for billing
• Fill in shipment details in WFS
  
  

Retrieve invoices and send to forwarder/consignee

Import - Shipment Creation

• Retrieve shipment from SWORD in the system
• Ensure data in the system tallies with HAWB/Invoice
• Enter billing charges
• Enter details into WFS
• Trigger Printing of Documents
• Inform counterpart once done
  
  

Import - Transshipment

• Retrieve shipment from SWORD in the system or shipment creation
• Ensure the system information tallies with HAWB/Invoice
• Inform counterpart once done
  
  

Import - Agent Clearance

• Shipment creation and Track and Trace event update in the system
• Indicate required information on HAWB
• Print, Upload and Send documents for permit declaration
• Request for payment approval
• Preparation of Agent Clearance list
  
  

Export - Execution of HAWBs

• Enter booking number into the system and check if shipper/consignee addresses and dimensions are correct
• Enter accounting, handling and additional information if required.
  
  

Export - Ensure Accurate Execution of Shipping Instruction

• Check if rates in the system tally with rates in Shipping Instruction and amend if necessary.
  
  

Export - Event Task

• Update milestones/events of each shipment based on available sources and ensure that SLA is respected.
• Manage relationship with stakeholders through regular engagement and handling of day-to-day transactions.
• Train new members and conduct process refresher/alignment training.
  
  

Admin Role

• Monitors emails & request and distributed to the team members.
• Audits the work of the team and ensure that each work is processed timely and accurately.
• Responsible for creating/updating standard process manuals (DTP)
• Prepare and present analyses of reports and review of documentations
• Conduct and/or participate in Performance Review meetings
• Handle escalations or operational issues using relevant data
• Train new members and conduct process refresher/alignment training.
• Drives process improvement initiatives through process standardization and best practice sharing
• Manage relationship with stakeholders through regular engagement and handling of day-to-day transactions.
• Supports Leads for administrative functions, Reporting, Group Coordination, Improvement Initiatives, and Projects that are needed to accomplish team’s targets and objectives.
• High Analytical skills with high attention to detail
• Good planning skills and high focus on task execution
• High coordination skills and task/process oriented
• Makes clear and effective oral presentations to individuals and groups
• Provide effective communication with all organizational levels to keep lines of communication open to minimize conflict
• Must be a graduate of a bachelor’s degree in any Business Field
• Has Background in the Freight Forwarding Industry. Knows Air Operations is a plus.
• Communicates effectively (verbal and written)
• High attention to detail
• Team Player
• Can prioritize and manage multiple tasks
• Good coordination skills and task/process oriented
• Flexible and ability to work with minimal supervision
• Confident in Speaking with Foreign Counterparts.
• Engages the team and others in the organization
• Contributes to Process Improvement
• Has experience in a Shared Service of the same industry
• Understands Logistic and Freight Forwarding terms and is familiar with Shipping Documents.
  
  

To be considered for this position you must have valid rights to work and live in Philippines.