Accounts Payable Officer

The purpose of the Accounts Payable Officer role is process invoices across various systems to ensure accurate and timely recording of costs, check that costs are approved in accordance with delegated authorities and assist where required, under supervision in setting up supplier payments. This role requires excellent communication skills, problem-solving abilities, and the capacity to handle multiple tasks in a fast-paced environment.

Responsibilities:

• Process invoices daily across multiple subsidiaries, both national and international
• Ensure that venues receive and match invoices to orders within the Inventory System (where applicable)
• Follow up with suppliers for credit notes for any short delivery / incorrect charges
• Build relationships with internal and external contacts, be the main point of contact for supplier and invoice queries
• Reconcile supplier statements with invoices and liaise with the suppliers to rectify any discrepancies
• Maintain the AP document management and invoice approval system including setting up new users
• Advocate for process improvement of and support implementation of new systems impacting the Accounts Payable function
• Coordinate with staff to ensure cut-off deadlines are consistently met
• Assist with processing credit card reconciliations and staff reimbursements
• Respond to general supplier enquiries

Qualifications:

• With 1 - 3 years of related work experience. BPO experience is not required
• Ability to work with a sense of urgency and have a positive can-do attitude
• Amenable to work on a hybrid work set up in Eastwood, Quezon City

The purpose of the Accounts Payable Officer role is process invoices across various systems to ensure accurate and timely recording of costs, check that costs are approved in accordance with delegated authorities and assist where required, under supervision in setting up supplier payments. This role requires excellent communication skills, problem-solving abilities, and the capacity to handle multiple tasks in a fast-paced environment.

Responsibilities:

• Process invoices daily across multiple subsidiaries, both national and international
• Ensure that venues receive and match invoices to orders within the Inventory System (where applicable)
• Follow up with suppliers for credit notes for any short delivery / incorrect charges
• Build relationships with internal and external contacts, be the main point of contact for supplier and invoice queries
• Reconcile supplier statements with invoices and liaise with the suppliers to rectify any discrepancies
• Maintain the AP document management and invoice approval system including setting up new users
• Advocate for process improvement of and support implementation of new systems impacting the Accounts Payable function
• Coordinate with staff to ensure cut-off deadlines are consistently met
• Assist with processing credit card reconciliations and staff reimbursements
• Respond to general supplier enquiries

Qualifications:

• With 1 - 3 years of related work experience. BPO experience is not required
• Ability to work with a sense of urgency and have a positive can-do attitude
• Amenable to work on a hybrid work set up in Eastwood, Quezon City