Operations Assistant (Bookkeeper, HR, Payroll, & Admin) - AU
This is a remote position.
This pivotal role is integral to the smooth operation of the business and encompasses a variety of responsibilities, including
bookkeeping, HR and payroll processing with general office administration. The ideal candidate will possess excellent
organisational skills, a keen attention to detail, and the ability to manage multiple tasks efficiently.
1. Bookkeeping
• Manage and perform data entry for several properties using Xero.
• Collaborate closely with our external accountant to ensure accurate and timely financial reporting.
• Maintain comprehensive records of financial transactions by establishing accounts and posting transactions.
• Reconcile accounts and manage monthly, quarterly, and annual closings.
2. HR and Payroll Management for our IT Company
• Oversee HR functions for our IT Managed Services Company.
• Process payroll in Xero (noting our payroll is very basic).
• Maintain employee records & manage benefits administration.
• Address employee enquiries related to HR and payroll matters.
3. Office Management
• Perform general office management duties, including ordering supplies and maintaining office organisation.
• Coordinate with vendors and service providers for office maintenance and supplies.
• Assist with scheduling meetings, managing calendars, and handling correspondence for the director / CEO.
• Support other administrative tasks as needed to ensure the smooth operation of the office.
Requirements
- Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred.
- A minimum of 2 years of experience in an administrative or assistant role of similar nature.
- Proven experience in bookkeeping, particularly with Xero.
- Experience with HR and payroll processes within Xero.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
This is a remote position.
This pivotal role is integral to the smooth operation of the business and encompasses a variety of responsibilities, including
bookkeeping, HR and payroll processing with general office administration. The ideal candidate will possess excellent
organisational skills, a keen attention to detail, and the ability to manage multiple tasks efficiently.
1. Bookkeeping
• Manage and perform data entry for several properties using Xero.
• Collaborate closely with our external accountant to ensure accurate and timely financial reporting.
• Maintain comprehensive records of financial transactions by establishing accounts and posting transactions.
• Reconcile accounts and manage monthly, quarterly, and annual closings.
2. HR and Payroll Management for our IT Company
• Oversee HR functions for our IT Managed Services Company.
• Process payroll in Xero (noting our payroll is very basic).
• Maintain employee records & manage benefits administration.
• Address employee enquiries related to HR and payroll matters.
3. Office Management
• Perform general office management duties, including ordering supplies and maintaining office organisation.
• Coordinate with vendors and service providers for office maintenance and supplies.
• Assist with scheduling meetings, managing calendars, and handling correspondence for the director / CEO.
• Support other administrative tasks as needed to ensure the smooth operation of the office.
Requirements
- Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred.
- A minimum of 2 years of experience in an administrative or assistant role of similar nature.
- Proven experience in bookkeeping, particularly with Xero.
- Experience with HR and payroll processes within Xero.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).