Accounting and Payroll Assistant (Remote)

Company Overview

ClearDesk was founded based on years and years of our own experience in prior businesses in outsourcing amazing talent from places like Colombia, India, and the Philippines. We now live in a world where high-speed internet and the latest technology allow us to build a team of amazing people all across the world.

At ClearDesk, we handle the sourcing, recruiting, and management of our overseas talent as they work with our clients. Our goal is to provide exceptional service that exceeds expectations, and we take pride in our ability to match each client with the right talent to suit their unique needs.

Our Mission

At ClearDesk, we're passionate about helping people succeed. Our mission is to assist clients in building top-performing teams in the most cost-effective way possible, enabling them to thrive in today's competitive business landscape. Additionally, we're committed to helping our remote talent develop their careers within outstanding teams while supporting their families.

But we don't stop there. We're constantly pushing ourselves to grow and learn by surrounding ourselves with the very best talent. This culture of continuous improvement enables us to provide even better service to our clients and team members alike. At ClearDesk, we believe that when everyone succeeds, we all succeed.

Job Description

We are looking for an experienced Bookkeeper who will be responsible for managing the company’s financial records including daily transactions, payroll, accounts receivable and payable and ensuring the accuracy in financial reporting.

Responsibilities

• Manage day-to-day financial transactions including accounts payable and receivable.
• Retrieve their banking information from banks and point-of-sale (POS) systems.
• Reconcile AMEX accounts and ensure all receipts are received for every AMEX charge.
• Reconcile bank statements and ensure accuracy of financial data.
• Record and classify financial transactions accurately in the accounting system.
• Prepare and process invoices for customers and vendors.
• Monitor and follow up on overdue accounts receivable.
• Assist with payroll processes.
• Prepare monthly financial reports and summaries for management review.
• Assist with administrative tasks including but not limited to ensuring all employees are E-Verified, receiving all employee documentation and importing excel in CSV format as well as preparing the CSV file.

Requirements

• College educated
• NBI Clearance is required upon hire
• Must be comfortable with using Hubstaff, a time-tracking application
• Experience in e-commerce accounting
• Administrative assistance experience (email and calendar management, note-taking, document filing and management)
• Experience with managing a Customer Relationship Management software and creating SOPs and workflows
• Experience using Restaurant 365, Microsoft Excel and Outlook
• Professional-level English (written and verbal/voice)
• Computer or laptop with access to the internet (min speed of 25 Mbps)

Hardware Requirements

• At least a 720p HD Webcam.
• A noise-canceling headset.
• At least a 25mbps primary internet connection.
• A backup laptop, backup internet connection device, and backup power supply in case of power outage and emergencies.
• Minimum recommendation for your main computer: Intel Core i5 or equivalent with 8 GB RAM or higher
• Minimum recommended for your backup computer: Intel Core i3, 4 GB RAM

Compensation and Benefits

• Full-time: Up to PHP 42,500 a month (Based on experience)
• Work from home
• HMO
• Bonuses and incentives
• Paid training

Important Reminder: ClearDesk does not ask for any monetary payments or fees as part of our employment process. If you encounter any request for payment, please disregard it and report it to us immediately. For your security, please ensure that all communications are conducted through emails originating from (@cleardesk.com or @cleardeskteam.com).

Company Overview

ClearDesk was founded based on years and years of our own experience in prior businesses in outsourcing amazing talent from places like Colombia, India, and the Philippines. We now live in a world where high-speed internet and the latest technology allow us to build a team of amazing people all across the world.

At ClearDesk, we handle the sourcing, recruiting, and management of our overseas talent as they work with our clients. Our goal is to provide exceptional service that exceeds expectations, and we take pride in our ability to match each client with the right talent to suit their unique needs.

Our Mission

At ClearDesk, we're passionate about helping people succeed. Our mission is to assist clients in building top-performing teams in the most cost-effective way possible, enabling them to thrive in today's competitive business landscape. Additionally, we're committed to helping our remote talent develop their careers within outstanding teams while supporting their families.

But we don't stop there. We're constantly pushing ourselves to grow and learn by surrounding ourselves with the very best talent. This culture of continuous improvement enables us to provide even better service to our clients and team members alike. At ClearDesk, we believe that when everyone succeeds, we all succeed.

Job Description

We are looking for an experienced Bookkeeper who will be responsible for managing the company’s financial records including daily transactions, payroll, accounts receivable and payable and ensuring the accuracy in financial reporting.

Responsibilities

• Manage day-to-day financial transactions including accounts payable and receivable.
• Retrieve their banking information from banks and point-of-sale (POS) systems.
• Reconcile AMEX accounts and ensure all receipts are received for every AMEX charge.
• Reconcile bank statements and ensure accuracy of financial data.
• Record and classify financial transactions accurately in the accounting system.
• Prepare and process invoices for customers and vendors.
• Monitor and follow up on overdue accounts receivable.
• Assist with payroll processes.
• Prepare monthly financial reports and summaries for management review.
• Assist with administrative tasks including but not limited to ensuring all employees are E-Verified, receiving all employee documentation and importing excel in CSV format as well as preparing the CSV file.

Requirements

• College educated
• NBI Clearance is required upon hire
• Must be comfortable with using Hubstaff, a time-tracking application
• Experience in e-commerce accounting
• Administrative assistance experience (email and calendar management, note-taking, document filing and management)
• Experience with managing a Customer Relationship Management software and creating SOPs and workflows
• Experience using Restaurant 365, Microsoft Excel and Outlook
• Professional-level English (written and verbal/voice)
• Computer or laptop with access to the internet (min speed of 25 Mbps)

Hardware Requirements

• At least a 720p HD Webcam.
• A noise-canceling headset.
• At least a 25mbps primary internet connection.
• A backup laptop, backup internet connection device, and backup power supply in case of power outage and emergencies.
• Minimum recommendation for your main computer: Intel Core i5 or equivalent with 8 GB RAM or higher
• Minimum recommended for your backup computer: Intel Core i3, 4 GB RAM

Compensation and Benefits

• Full-time: Up to PHP 42,500 a month (Based on experience)
• Work from home
• HMO
• Bonuses and incentives
• Paid training

Important Reminder: ClearDesk does not ask for any monetary payments or fees as part of our employment process. If you encounter any request for payment, please disregard it and report it to us immediately. For your security, please ensure that all communications are conducted through emails originating from (@cleardesk.com or @cleardeskteam.com).