Artist Booking Coordinator - Freelance, Remote
Salary undisclosed
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Department: Boutique Client
Location: Philippines
Compensation: $5.00 / hour
About the Client
Our client is a pioneering entertainment company that has been innovating in the nightlife, art gallery, and creative workspace industries for over 20 years. With multiple venues across San Francisco, Denver, and Los Angeles, they create immersive cultural experiences that blend music, art, and sustainability.
Why does this role exist?
This position serves as the operational backbone for our artist booking department, ensuring seamless coordination between performers, agents, venues, and technical teams. The Artist Booking Coordinator will manage the administrative aspects of bookings, maintain clear communication channels, and support logistics planning, allowing our booking managers to focus on cultivating relationships and curating exceptional musical experiences for our venues.
The Impact you’ll make
Artist & Calendar Management
- Track artist availability and maintain updated booking calendars
- Schedule meetings between artists, managers, venues, and promoters
- Maintain the talent buyer's calendar to prevent conflicts
- Organize digital systems for efficient booking management
- Organize contracts, invoices, and rider documents
- Track payments from venues and to artists
- Maintain records of booking-related expenses
- Compile post-event reports on attendance and performance
- Respond to inquiries from artists, agents, venues, and vendors
- Serve as liaison between booking managers and entertainment industry contacts
- Ensure timely follow-ups on payments, confirmations, and essential communications
- Maintain professional relationships with industry stakeholders
- Book flights, hotels, and transportation for artists and crew
- Support show logistics including load-in/load-out schedules
- Coordinate with technical teams on artist rider requirements
- Assist with backstage arrangements and hospitality
Required:
- Background in music industry, event management, or artist relations
- Experience with calendar management and scheduling systems
- Familiarity with artist contracts and technical riders
- Strong organizational skills and attention to detail
- Excellent written and verbal communication abilities
- WFH Set-Up:
- Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.
- Internet speed of at least 40MBPS
- Headset with an extended mic that has noise cancellation and a webcam
- Back-up computer and internet connection
- Quiet, dedicated workspace at home
- Exceptional organizational abilities with multiple concurrent bookings
- Clear and professional communication in high-pressure situations
- Problem-solving skills when travel or technical issues arise
- Ability to maintain confidentiality regarding artist agreements
- Adaptability to changing schedules and last-minute adjustments
- Calm demeanor when coordinating between multiple stakeholders
- You're passionate about music, live events, and the entertainment industry
- You thrive in fast-paced environments with changing priorities
- You're detail-oriented while keeping sight of the bigger picture
- You enjoy building relationships with diverse stakeholders
- You can navigate the balance between artist needs and venue requirements
- You take pride in creating smooth, successful experiences for performers and audiences
Work Setup:
- Remote position
- Must have a reliable internet connection and a quiet workspace
- Required to provide own computer with Intel Core i5 or something similar or higher operating system
- Monday to Friday, 9 AM to 1 PM PST (Pacific Standard Time)(flexible with potential shifts for event coordination)
- 20 hours per week
- $5 per hour
- No benefits package included
Department: Boutique Client
Location: Philippines
Compensation: $5.00 / hour
About the Client
Our client is a pioneering entertainment company that has been innovating in the nightlife, art gallery, and creative workspace industries for over 20 years. With multiple venues across San Francisco, Denver, and Los Angeles, they create immersive cultural experiences that blend music, art, and sustainability.
Why does this role exist?
This position serves as the operational backbone for our artist booking department, ensuring seamless coordination between performers, agents, venues, and technical teams. The Artist Booking Coordinator will manage the administrative aspects of bookings, maintain clear communication channels, and support logistics planning, allowing our booking managers to focus on cultivating relationships and curating exceptional musical experiences for our venues.
The Impact you’ll make
Artist & Calendar Management
- Track artist availability and maintain updated booking calendars
- Schedule meetings between artists, managers, venues, and promoters
- Maintain the talent buyer's calendar to prevent conflicts
- Organize digital systems for efficient booking management
- Organize contracts, invoices, and rider documents
- Track payments from venues and to artists
- Maintain records of booking-related expenses
- Compile post-event reports on attendance and performance
- Respond to inquiries from artists, agents, venues, and vendors
- Serve as liaison between booking managers and entertainment industry contacts
- Ensure timely follow-ups on payments, confirmations, and essential communications
- Maintain professional relationships with industry stakeholders
- Book flights, hotels, and transportation for artists and crew
- Support show logistics including load-in/load-out schedules
- Coordinate with technical teams on artist rider requirements
- Assist with backstage arrangements and hospitality
Required:
- Background in music industry, event management, or artist relations
- Experience with calendar management and scheduling systems
- Familiarity with artist contracts and technical riders
- Strong organizational skills and attention to detail
- Excellent written and verbal communication abilities
- WFH Set-Up:
- Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.
- Internet speed of at least 40MBPS
- Headset with an extended mic that has noise cancellation and a webcam
- Back-up computer and internet connection
- Quiet, dedicated workspace at home
- Exceptional organizational abilities with multiple concurrent bookings
- Clear and professional communication in high-pressure situations
- Problem-solving skills when travel or technical issues arise
- Ability to maintain confidentiality regarding artist agreements
- Adaptability to changing schedules and last-minute adjustments
- Calm demeanor when coordinating between multiple stakeholders
- You're passionate about music, live events, and the entertainment industry
- You thrive in fast-paced environments with changing priorities
- You're detail-oriented while keeping sight of the bigger picture
- You enjoy building relationships with diverse stakeholders
- You can navigate the balance between artist needs and venue requirements
- You take pride in creating smooth, successful experiences for performers and audiences
Work Setup:
- Remote position
- Must have a reliable internet connection and a quiet workspace
- Required to provide own computer with Intel Core i5 or something similar or higher operating system
- Monday to Friday, 9 AM to 1 PM PST (Pacific Standard Time)(flexible with potential shifts for event coordination)
- 20 hours per week
- $5 per hour
- No benefits package included