Event Marketing Specialist - Freelance, Remote
Salary undisclosed
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Department: Boutique Client
Location: Philippines
Compensation: $5.00 / hour
About the Client
Our client is a pioneering entertainment company that has been innovating in the nightlife, art gallery, and creative workspace industries for over 20 years. With multiple venues across San Francisco, Denver, and Los Angeles, they create immersive cultural experiences that blend music, art, and sustainability.
Why does this role exist?
This position exists to provide comprehensive support for event marketing and coordination, ensuring seamless integration between event management systems, marketing channels, and venue operations. The Event Marketing Specialist will maintain accurate event calendars, manage online event listings, organize digital marketing assets, and assist with client onboarding processes, allowing venue managers to focus on in-person client interactions while ensuring all promotional and operational aspects of events are executed effectively.
The Impact you’ll make
Calendar & Event Management
- Synchronize event calendars across Tripleseat, Google Calendar, and venue systems
- Update calendars with time changes and special event links
- Monitor schedule conflicts and notify management of major changes
- Assist with 30-day and 2-week event check-ins via Tripleseat
- Set up and manage online ticketing for special events
- Maintain event information on websites and ticketing platforms
- Ensure cohesive public-facing information across all channels
- Provide support to promoters regarding ticketing and reconcile sales with financial records
- Maintain venue profiles on TagVenue, Eventective, Peerspace, Unique Venues, Vendry, and Spotz
- Respond to inquiries through these platforms, especially during high-volume periods
- Add venues to free listings such as The Knot and Wedding Wire
- Ensure all listing information remains current and accurate
- Organize event photos into appropriate folders (corporate, social, small events, groups)
- Maintain updated image libraries of the four Denver spaces
- Proofread content for sales decks and marketing materials
- Ensure all images are high-resolution and properly formatted
- Confirm rental delivery schedules through remote access systems
- Assist with promoter and client onboarding processes
- Review run-of-show documents to ensure all client needs are addressed
- Build floor plans occasionally using software like Prizmm
- Assist with gathering data and reports from Smart Tab
- Maintain Tripleseat organization and overall system maintenance
- Track specific client sales for different time periods as needed
- Support marketing team with Denver revamp initiatives and promoter submissions
Required:
- Experience with event management software (Tripleseat or similar platforms)
- Familiarity with calendar management across multiple systems
- Background in event coordination or marketing support
- Proficiency with digital file organization and management
- Attention to detail for proofreading and content accuracy
- WFH Set-Up:
- Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.
- Internet speed of at least 40MBPS
- Headset with an extended mic that has noise cancellation and a webcam
- Back-up computer and internet connection
- Quiet, dedicated workspace at home
- Exceptional organizational skills across digital systems
- Clear written communication abilities for client-facing content
- Proactive problem-solving when scheduling conflicts arise
- Ability to work independently with minimal supervision
- Tech-savvy approach to leveraging digital tools
- Calm demeanor when managing multiple competing priorities
- You're passionate about events, entertainment, and creating exceptional experiences
- You find satisfaction in creating order out of complex scheduling scenarios
- You enjoy working behind the scenes to support successful events
- You're detail-oriented while still seeing the big picture of event marketing
- You can balance multiple projects while maintaining consistent quality
Work Setup:
- Remote position
- Must have a reliable internet connection and a quiet workspace
- Required to provide own computer with Intel Core i5 or something similar or higher operating system
- Monday to Friday, 9 AM to 1 PM CST (Central Standard Time)
- 20 hours per week
Meetings: Weekly special events meeting every Tuesday at 3 PM MST (Mountain Standard Time)
- $5 per hour
- No benefits package included
Department: Boutique Client
Location: Philippines
Compensation: $5.00 / hour
About the Client
Our client is a pioneering entertainment company that has been innovating in the nightlife, art gallery, and creative workspace industries for over 20 years. With multiple venues across San Francisco, Denver, and Los Angeles, they create immersive cultural experiences that blend music, art, and sustainability.
Why does this role exist?
This position exists to provide comprehensive support for event marketing and coordination, ensuring seamless integration between event management systems, marketing channels, and venue operations. The Event Marketing Specialist will maintain accurate event calendars, manage online event listings, organize digital marketing assets, and assist with client onboarding processes, allowing venue managers to focus on in-person client interactions while ensuring all promotional and operational aspects of events are executed effectively.
The Impact you’ll make
Calendar & Event Management
- Synchronize event calendars across Tripleseat, Google Calendar, and venue systems
- Update calendars with time changes and special event links
- Monitor schedule conflicts and notify management of major changes
- Assist with 30-day and 2-week event check-ins via Tripleseat
- Set up and manage online ticketing for special events
- Maintain event information on websites and ticketing platforms
- Ensure cohesive public-facing information across all channels
- Provide support to promoters regarding ticketing and reconcile sales with financial records
- Maintain venue profiles on TagVenue, Eventective, Peerspace, Unique Venues, Vendry, and Spotz
- Respond to inquiries through these platforms, especially during high-volume periods
- Add venues to free listings such as The Knot and Wedding Wire
- Ensure all listing information remains current and accurate
- Organize event photos into appropriate folders (corporate, social, small events, groups)
- Maintain updated image libraries of the four Denver spaces
- Proofread content for sales decks and marketing materials
- Ensure all images are high-resolution and properly formatted
- Confirm rental delivery schedules through remote access systems
- Assist with promoter and client onboarding processes
- Review run-of-show documents to ensure all client needs are addressed
- Build floor plans occasionally using software like Prizmm
- Assist with gathering data and reports from Smart Tab
- Maintain Tripleseat organization and overall system maintenance
- Track specific client sales for different time periods as needed
- Support marketing team with Denver revamp initiatives and promoter submissions
Required:
- Experience with event management software (Tripleseat or similar platforms)
- Familiarity with calendar management across multiple systems
- Background in event coordination or marketing support
- Proficiency with digital file organization and management
- Attention to detail for proofreading and content accuracy
- WFH Set-Up:
- Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.
- Internet speed of at least 40MBPS
- Headset with an extended mic that has noise cancellation and a webcam
- Back-up computer and internet connection
- Quiet, dedicated workspace at home
- Exceptional organizational skills across digital systems
- Clear written communication abilities for client-facing content
- Proactive problem-solving when scheduling conflicts arise
- Ability to work independently with minimal supervision
- Tech-savvy approach to leveraging digital tools
- Calm demeanor when managing multiple competing priorities
- You're passionate about events, entertainment, and creating exceptional experiences
- You find satisfaction in creating order out of complex scheduling scenarios
- You enjoy working behind the scenes to support successful events
- You're detail-oriented while still seeing the big picture of event marketing
- You can balance multiple projects while maintaining consistent quality
Work Setup:
- Remote position
- Must have a reliable internet connection and a quiet workspace
- Required to provide own computer with Intel Core i5 or something similar or higher operating system
- Monday to Friday, 9 AM to 1 PM CST (Central Standard Time)
- 20 hours per week
Meetings: Weekly special events meeting every Tuesday at 3 PM MST (Mountain Standard Time)
- $5 per hour
- No benefits package included