Administration Assistant

THE OPPORTUNITY

A leading company specializing in design and construction is seeking an Administration Assistant to support scheduling, coordination, and general administrative functions.

This role is an exciting opportunity to join a small yet dynamic team dedicated to delivering high-quality projects. As the Administration Assistant, you will collaborate closely with key stakeholders to manage schedules, handle administrative processes, and ensure seamless coordination between trades and clients.

In this role, you will play a vital part in ensuring the company’s operations run smoothly while contributing to the efficiency and organization of project execution.

Key Responsibilities

• Manage and coordinate project schedules, ensuring smooth communication between trades and clients.
• Handle general administrative tasks, including invoicing, documentation, and data management.
• Utilize project management tools to track project progress and update stakeholders.
• Assist in organizing and maintaining company files and records via Dropbox.
• Communicate effectively with internal teams, tradespeople, and clients to ensure timelines are met.
• Provide support for social media scheduling and content management as needed.
• Maintain an efficient workflow by proactively identifying and addressing scheduling conflicts or delays.
  
  
  

Skills, Experience & Qualifications

Must have:

• Strong administrative and coordination skills, with experience in scheduling.
• Excellent time management and organizational abilities.
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Ability to communicate effectively with internal stakeholders, trades, and clients.
• High attention to detail, particularly in managing schedules and deadlines.
• Strong verbal and written communication skills.
  
  
  

Nice to have:

• Background in construction, logistics, property management, or outsourcing.
• Familiarity with Xero (for invoicing) and Dropbox.
• Experience with social media management and Canva.
• Previous experience in a BPO or remote work setup.
  
  
  

ASW Offers

• A diverse, inclusive, and supportive company culture.
• Competitive remuneration.
• Opportunity to collaborate and work with global clients and stakeholders.
• Medical benefits.
• Great Paid Leave entitlements.
• Team outings, travel opportunities, company parties/events, and other exciting activities.
• Exposure to an international environment, working with people across Malaysia, Vietnam, the Philippines, and Australia.
• Industry and role-related training.
• Ongoing career opportunities.
  
  
  

THE OPPORTUNITY

A leading company specializing in design and construction is seeking an Administration Assistant to support scheduling, coordination, and general administrative functions.

This role is an exciting opportunity to join a small yet dynamic team dedicated to delivering high-quality projects. As the Administration Assistant, you will collaborate closely with key stakeholders to manage schedules, handle administrative processes, and ensure seamless coordination between trades and clients.

In this role, you will play a vital part in ensuring the company’s operations run smoothly while contributing to the efficiency and organization of project execution.

Key Responsibilities

• Manage and coordinate project schedules, ensuring smooth communication between trades and clients.
• Handle general administrative tasks, including invoicing, documentation, and data management.
• Utilize project management tools to track project progress and update stakeholders.
• Assist in organizing and maintaining company files and records via Dropbox.
• Communicate effectively with internal teams, tradespeople, and clients to ensure timelines are met.
• Provide support for social media scheduling and content management as needed.
• Maintain an efficient workflow by proactively identifying and addressing scheduling conflicts or delays.
  
  
  

Skills, Experience & Qualifications

Must have:

• Strong administrative and coordination skills, with experience in scheduling.
• Excellent time management and organizational abilities.
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Ability to communicate effectively with internal stakeholders, trades, and clients.
• High attention to detail, particularly in managing schedules and deadlines.
• Strong verbal and written communication skills.
  
  
  

Nice to have:

• Background in construction, logistics, property management, or outsourcing.
• Familiarity with Xero (for invoicing) and Dropbox.
• Experience with social media management and Canva.
• Previous experience in a BPO or remote work setup.
  
  
  

ASW Offers

• A diverse, inclusive, and supportive company culture.
• Competitive remuneration.
• Opportunity to collaborate and work with global clients and stakeholders.
• Medical benefits.
• Great Paid Leave entitlements.
• Team outings, travel opportunities, company parties/events, and other exciting activities.
• Exposure to an international environment, working with people across Malaysia, Vietnam, the Philippines, and Australia.
• Industry and role-related training.
• Ongoing career opportunities.